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Applies to version: 2023.1.x and above; authors: Marcin Kapusta, Krystyna Gawryał   Introduction The newly released version of WEBCON BPS (2023.1.x) enables containerization of the system components. Thanks to this, it possible to use Docker images provided for WEBCON BPS Portal, BPS Workflow Service, and Search Server (Solr) and run these modules in containers. Containerization

Applies to version: 2021 R1 and above; author: Konrad Wojtycza, Łukasz Maciaszkiewicz   Introduction This article examines the admin mode in Portal and the capabilities of users with Business administrator privileges. In addition to detailing the specifics of the aforementioned mode, the article addresses the process of granting Business Administrator privileges and configuring rule

Applies to version: 2024 R1 and above; author: Konrad Keppert 1. Introduction Upgrading to a newer version is inevitable for any WEBCON BPS environment due to the acquisition of new functionalities, bug fixes, and security patches. It is therefore in the interest of the system administrator to become familiar with the capabilities of the WEBCON BPS installer and to master the procedure for

Applies to version 2025 R1 and above, author: Krystyna Gawryał   Introduction Version 2025 R1 of WEBCON BPS introduced two new functionalities: Workflow phases and Workflow actors, which aim to visually divide the steps and tasks assigned to them according to the stages of execution (phases) and the people responsible for their completion (actors). Together, these functionalities cr

Applies to version: 2021 R1 and above; author: Łukasz Chechelski   Introduction The OAuth2 authentication standard is becoming increasingly popular, as it enables integration between different systems. In many cases, the connection takes place in the API → Application model, which makes authentication much easier. In this case, a predefined set of data is used – Client ID

Currently our report-menu for some processes is getting longer and longer. One reason for that is the fact, that some people have issues understanding they have to choose a report and can then navigate on the other side of the form by the views we have set up for them. Mostly people who count their daily clicks and tell you to change the system if they have to do 10 more a day, because you have se

Hello, I need to find a way to automatically delete some workflow instances. I know that we can use the Archive workflow instance action, but it doesn't work. In the reports menu, we have a section named "Archive workflow instances queue", I found all my instances there, but I need a way to delete them all automatically

Hi everyone, maybe I have a wrong idea how a multi value picker field is used in filters/groups in reports. Current situation: The picker field will store the selected values in the order they have been chosen. If you use this field as a group, every unique "string" will be used as a group. Example: Workflow instance 1: IT: Research & Development Workflow instance 2: IT: Research

I have problem with configuration hotfolders. I would like add option to automaticly add attachments to existing workflow by barcode. Only worked solution is worked for me is start new workflow but is not what i need. I was based on https://howto.webcon.com/hotfolder-adding-scanned-files-to-process/ I don't now why onlu "standard barcodes" is enabled in designer studio if "attachments based

Hi everyone, with the advent of BPS 2022 during the save/path transition of an workflow instance it will be checked, whether the latest version of a process matches the version whit which the instance has been retrieved. If you save the process in Designer Studio it will get a new version and you have to reload the page. You can no longer execute paths or even save the workflow instance. Whi

Hi all! We have to update some columns in a workflow dependent on other columns from the same workflow item, e.g. WFD_AttDecimal1 = WFD_AttDecimal2 * WFD_AttDecimal3. Sounds trivial, but it isn't, especially in a SaaS system, where 'Run an SQL procedure' is missing. Another approach for us was to use 'Update related workflow instance' action, but this approach obviously leads to nowhere

Hi, I'm creating the workflow for registering agreements with some typical fields: counterparty, agreement no., value, signature date - let's call it Agreement Register (AR). To avoid manually register all necessary data I've also created another workflow (Import Agreements Data) with item list, which is populated using excel file and on entry of default path a subworkflow AR should start using a

Hello, After upgrading to 2023.1.1.89 I'm getting error "Attempting to launch workflow instance for a form type not connected with the current workflow." I found out that the reason for this error is wrong workflow ID in hyperlink function. Everything works well on dev environment but after export and import on test environment hyperlink is not working causing above error. It seems that Workfl

Hi everyone, I'm wondering what would be the best approach for the following use case. There may be between 300 and 500 active claim workflow instances. The costs for these claims are tracked in the ERP system. The total of the costs needs to be in the claim, so that it can be used in reports. Challenges: 1. I can only use REST for retrieving the costs 2. The ERP system supports webhooks

Hello everyone I was just wondering about the best way to implement this: We want to build a process (basically it is a research proposal/request process). But we also want to be able to start a new change request for "completed" requests. The change request is equivalent to the normal request, with the only difference that you have to select the original request in the change request (

Hello, I have a workflow and after clicking on the path button I want to assign it to the another workflow as a sub-workflow. In start step I have an attribute where I can choose the instance of workflows and after clicking the path button, this workflow will be a sub-workflow of choosen workflow. I don't know if I write it clearly :) Regards Adam

Hi, We have problem after update to ver. 2023.1.2.99. We have implemented menu buttons for Help Desk and Printing. In 2022, every user who have acces to instance can push button and print form or start help desk (button in menu was accesable in every step or last steps etc). After the update buttons apear on the form but after clicking there is error... and users cant use it. Is it new fe

After app migration between enviroments strange error occured which shows up every time existing instance is opened or new instance is started in all apps. Reverting back the previous version of the app did not solve the problem. Designer studio throws the error on clicking every item as well. Restarting server did not help. Has anyone came acress similar issue? Any ideas on how to find the sour

Hello, on my test instance the WebCon BPS service restarts. On average every 3 minutes. I get messages like below. Have any of you encountered this type of problem? The WebCon WorkFlow Service service terminated unexpectedly. It has done this 107 time(s). The following corrective action will be taken in 60000 milliseconds: Restart the service. == Failed to activate some modules Category:

Hello everyone! Does anyone know if there is a way to start a workflow instance based on xml file stored in a folder on the disk? Unfortunately the HotFolder functionality allows starting workflows only for a few supported file types. Any chance to workaround this limitation? Thank you, Martin