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(...) V – Indexing search data After updating all system components, and updating the databases to version 2024 R1, the following things will all be added automatically to the indexing queue: all workflow instance s, attachments, navigation elements, and change requests. This will happen automatically and parallel to other WEBCON BPS WorkFlow Service activity.   Instructions for specific steps (...)

Hi everyone, does anyone has an idea, how to create a timeout for existing instances? The workflow waits in a system step until the date of the timeout execution is reached. Unfortunately the insert condition was wrong, so all instances will wait there forever. One option would be to define an invisible path, which leads to the same step to trigger the timeout again. I don't like this approach.

(...) I have the challenge to read form fields of a pdf document and store them in the workflow instance . The idea is, to implement an sdk custom action, where I am able to configure a mapping between the pdf form fields and fields of the workflow instance . The ideal solution is having two columns in a dynamic grid (similar as in the image attached), where i am able to add as many rows as i need. One to define a nam (...)

I'm banging my head on the wall... I'm sure there is an easy solution but can't figure it out at the moment. I would like to prevent users entering duplicate values in a field when starting a new workflow and I don't want to use the Instance Number to achieve that. I have a process ABC with field WFD_AttText1. How do I prevent the user to enter a value that already exists in the field WFD_AttTex

(...) Hello, I need to find a way to automatically delete some workflow instance s. I know that we can use the Archive workflow instance action, but it doesn't work. In the reports menu, we have a section named "Archive workflow instance s queue", I found all my instances there, but I need a way to delete them all automatically

When the user sets up a Subworkflow using the SQL version, it's not possible to save the ID of the instance created. This is only allowed doing other type of actions and most of the times returning Concurrency Errors in the system. This is allowed already in the Subworkflow normal version.

Dear WebCon Team, we just updated to 2021.1.4.55 and recognized, that the so long working function "Attachments Count" does not work properly any longer on the intital step of a workflow as long there is no Instance ID. For Example I would like to validate if there is an attachment uploaded or not (see picture). If I do a path on the step itself --> Instance ID --> the rule works fine!!! I think

Dear WebCon Team, we just updated to 2021.1.4.55 and recognized, that the so long working function "Attachments Count" does not work properly any longer on the intital step of a workflow as long there is no Instance ID. For Example I would like to validate if there is an attachment uploaded or not (see picture). If I do a path on the step itself --> Instance ID --> the rule works fine!!! I think

Hello community! Maybe this is a very basic question, but I am asking it anyway ;-) I tried out OnTimeOut action, but after some experiments it is very unclear to me, how this is expected to work. I added one time out action with Type: Minute, Interval (minutes): 1, Repetition count: Infinite and 1 action below which basically changes the value of a single field. My expectation was, that this

I have a workflow that increments based on FY (ours is not the same as calendar year). ie FF22-#### With the new year, I see that the instance numbering wasn't setup quite right. The userbase needs the instance numbering to reflect FFFY-####, the #### increments throughout the year. Since the app was using "Instance numbering per year", as soon as we rolled into 2022 it reset from 42 to 0. I ne

(...) urrent situation: The picker field will store the selected values in the order they have been chosen. If you use this field as a group, every unique "string" will be used as a group. Example: workflow instance 1: IT: Research & Development workflow instance 2: IT: Research & Development;Quality Management workflow instance 3: IT: Research & Development;Quality Management workflow instance 4: IT: (...)

(...) CacheOrganizationStructure]) COS_AD_name by means of a form field value (see 1.png) - Rule works fine if clicked on 'Test' button - This business rule is used in the cyclical action 'Update related workflow instance ' with the goal to update a workflow's form values on an interval (thus using 'Change value of single field is not available as an action) - In the 'Data' tab for the action configuration I insert th (...)

(...) n The workflow service role – “Folder monitoring” will check files and process the barcode located in it. If the file is correctly recognized, then it is attached to the list of attachments of the workflow instance associated with the barcode. Also, if the instance is in the “Waiting for scan” step at the moment, then it is automatically moved to the next step through the “default path”. More information -> (...)

(...) Hi everyone, with the advent of BPS 2022 during the save/path transition of an workflow instance it will be checked, whether the latest version of a process matches the version whit which the instance has been retrieved. If you save the process in Designer Studio it will get a new version and you have to reload the page. You can no longer execute paths or even save the workflow instance . While I can understa (...)

Hi all! We have a workflow (service order) containing an item list, which represents a shopping basket. We have a workflow containing several sales locations, which can create service orders for their location. Every time the shopping basket changes we need to send (delta) reservations to an external system with a SOAP request. So far so good, this is a common scenario ;-) What we

(...) imal1 = WFD_AttDecimal2 * WFD_AttDecimal3. Sounds trivial, but it isn't, especially in a SaaS system, where 'Run an SQL procedure' is missing. Another approach for us was to use 'Update related workflow instance ' action, but this approach obviously leads to nowhere (maybe this is a bug or document context is missing here). We tried this in a minimal example, just using current instance id as value in acti (...)

I have a scenario where i need to get a variable amount of CSV files as attachments into a running process instance. The problem is that these CSV files are created by an outside system and can only be identified by the path in which they are stored and the creation date of the file. I can find these files with a PowerShell action but i have no clue how to add them as attachments to my workflow.

Hi, I'm creating the workflow for registering agreements with some typical fields: counterparty, agreement no., value, signature date - let's call it Agreement Register (AR). To avoid manually register all necessary data I've also created another workflow (Import Agreements Data) with item list, which is populated using excel file and on entry of default path a subworkflow AR should start using a

(...) ving it completely from the database. However, I have a report based on SearchIndex, and I can still see the element header in this report (of course when I click on the link it gives me message of: workflow instance does not exist What should I do to remove the instance from SOLR?

Massactions in reports are quite usefull, but they only support path transitions. There are cases, where you would like to apply changes to workflow elements which are in different steps. For those cases i would be great having the option to just update the element rather than moving to another step. Background of this idea is a potentially new customer where we have to replace their curr