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(...) ssigned to the wrong person or someone is on vacation etc. Both problems can be solved by using the “Finish all users’ tasks” option available on the form for the person who is a Business administrator (on the workflow/process/global level).   Business case description The simple workflow of the vacation requests registration has been created – let’s focus on two first ste (...)

Applies to version 2020.1.x, author: Dawid Golonka   The term “Related processes” refers to processes that interact with an application, but whose definition is originally in a different application. This feature can be useful in situations where you need to use the same process across multiple business applications – once created in one application, it can be lin

(...) vileges. A user can work in full WEBCON BPS Designer Studio mode and modify all system elements. They see and can modify all applications form the Designer Studio level. There is no access to data. Business administrator s – they have access to edit, add and delete instances. They also have access to all parts of the process (e.g. archive). Business administrator s do not have the privileges of the Designer (...)

Applies to version: 2020.1.x and above; author: Dawid Golonka   Introduction Each of the individual stages of the business process requires the involvement of specific employees or groups. The degree of involvement can vary from person to person – from one action and access to some resources to participate in the entire process cycle and insight into each instance. WEBCON

(...) ”. With the report configured in this way, you can now go see it on WEBCON BPS Portal in the web browser. Fig. 5. The report of archived instances   Both global and process Business administrator s have access on the administrative level to all archived instances of the workflow (instances of the archive database). In addition, from the WEBCON BPS Designer Studio level you can define people wh (...)

(...) ew document template process – wizard placement   Like in any typical process wizard, you must provide the name of the process, acronym, workflow name, instance number and indicate a Business administrator .   Fig.2. Creating a new document template – wizard   After creating the process, we will have two form fields called ID and Active (checkbox form field with yes/no op (...)

Applies to version 2019.1; author: Agnieszka Mazur   Introduction WEBCON BPS Designer Studio allows you to create documentation for each created process. It consists of two files - DOCX that contains the text description of the process, and XLSX that contains the form field matrix. Generating documentation There are three options to generate documentation: right

Applies to version 2020.1.3; author: Michał Kastelik   Introduction WEBCON BPS contains a built-in administration tool that allows you to quickly transfer or copy privileges from one user to another. This function can be used at the moment of changes in the structure of the organization or when delegating responsibilities to a new person in a given process.   Configurat

Applies to version 2020.1.3; author: Michał Kastelik   Introduction It may be necessary to grant access to WEBCON BPS Portal and its processes to users from outside the organization. Such a user will most often not have an account in the organizational Active Directory (or in another user database). Examples of such situations are: processes of negotiating contracts with

Applies to version 2021.1.1; author: Kinga Bożęcka WEBCON BPS 2021 introduces the mechanism of diagnostics and recording the behavior of the form and other elements of WEBCON BPS Portal. This mode is a successor to the old Debug mode which was used to track all modifications that impact the visual layer.  This functionality toggles a diag

Applies to version: 2021.1.x and above; author: Dawid Golonka The article is an update of the already existing article, it shows the configuration in version 2021.1.x. For the original see: Import-Export – Good process design.   Introduction WEBCON BPS has a mechanism that allows you to transfer process definitions between several independent environments. The DEV-TEST

Applies to version: 2022 R1 and above; author: Krystyna Gawryał See also:  Task delegation substitutions – basic configuration rules Substitutions in 2019 version   Introduction Substitutions in WEBCON BPS ensure the continuity of task execution despite temporary/periodic staff shortages in departments, e.g. during the holiday season. Thus, it is a tool that

Applies to version: 2022.1.x and above; author: Anna Sobota Introduction The new version of WEBCON BPS mass e-mail notification system presents a great array of possibilities to adjust the contents and graphical solutions of mass e-mail notifications to the user’s current needs. Similar to the previous WEBCON BPS version the system administrator can define the day and time of the e-ma

Applies to version: 2021.1.x and above; author: Wojciech Kołodziej Introduction One of the basic features that allow you to create WEBCON BPS workflows is the possibility to task assignment. You can assign a task to a specific group, person or business entity. This article presents how to use of user groups when assigning tasks and shows exemplary solutions for task assignment in the multip

Applies to version: 2022.1.3 and above; author: Maciej Kieblesz   Introduction This article describes a method of maintaining databases to ensure the highest possible performance of the SQL engine, and thus the BPS application itself. In practice, this will mean a reduction in the number of 'timeout' errors, for example, when loading a report. This mechanism is tailored to

Applies to version: 2022.1.3 and above; authors: Jacek Język, Krystyna Gawryał   Introduction WEBCON BPS has a new feature, which is the ability to work with attachments in the form of files stored on OneDrive. A user with the appropriate permissions will be able to edit such MS Office files (Word, Excel) in Microsoft 365 both in a desktop browser and from mobile devices. In additio

Applies to version: 2025 R1 and above, author: Krystyna Gawryał   Introduction Instance history is an area where the user can check what actions were performed in the Workflow. History details the steps taken by the user and the paths they took to complete the assigned task and finish the workflow. This article summarizes the most important information on the Instance histor

(...) hived form. There are two buttons available from the form menu: “Last version data”; “Historical data”.   Privileges to archived instances reports Business administrator s have access to all the archived workflow instances. Such privileges can be also granted to specific users by entering their data in the “Manage archive” field in the “User privileg (...)

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction BPS groups are local groups of WEBCON BPS users whose data is retrieved from Active Directory (AD), Azure Active Directory (AAD) or whose members are external users. Dividing users into groups makes it much easier to manage their permissions, assign and delegate tasks, and exchange information, for examp

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction WEBCON BPS has been expanded to include the so-called Edit mode which allows users to view the configuration of processes and edit them in Portal. This feature is dedicated especially to business users who carry out their daily tasks using ready-made applications/processes, often without being able to vi