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Applies to version: 2021.1.x and above; author: Wojciech Kołodziej Introduction One of the basic features that allow you to create WEBCON BPS workflows is the possibility to task assignment. You can assign a task to a specific group, person or business entity. This article presents how to use of user groups when assigning tasks and shows exemplary solutions for task assignment in the multip

(...) le to modify a color theme, a user must have appropriate privileges which are granted in WEBCON BPS Designer Studio. In the System configuration -> Global parameters -> Global privileges in the System Administrator s window, add the appropriate users.    Fig. 1. Granting privileges - System Administrator   Configuration of the color theme To change the WEBCON BPS Portal appearan (...)

Starting with WEBCON BPS 2022.1.1, the lowest supported MS SQL Server version is 2014. Due to this, when installing/updating WEBCON BPS, the Compatibility Level for databases is set to 120 – which corresponds to SQL Server 2014. This setting is also used when installing WEBCON BPS with newer versions of SQL Server (2016, 2019…). When installing BPS databases on SQL server highe

(...) oes, such as ‘Maintenance_Indexes_Statistics’. It is also possible here to change the account (Owner) in the context of which the job will be performed – preferably it should be the System Administrator , e.g. sa.   Step 1 In the Steps tab, select New, enter a name, and paste the following parameters in the Command field: EXECUTE dbo.IndexOptimize @Databases = 'ALL_DATABASES', @F (...)

Applies to version: 2025 R1 and above, author: Krystyna Gawryał   Introduction Instance history is an area where the user can check what actions were performed in the Workflow. History details the steps taken by the user and the paths they took to complete the assigned task and finish the workflow. This article summarizes the most important information on the Instance histor

Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz   Introduction Increasing data volumes combined with shrinking disk space and decreased performance pose a challenge to every IT system. WEBCON BPS faces it with an extensive archiving mechanism that automatically removes data from process databases. The resulting better arrangement of disk space translates into e

Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz Introduction WEBCON BPS uses services to run special operations that generally do not require user interaction. Unlike Portal, which acts as a host for a website, the service can have multiple roles performing calculations and executing long operations defined previously by a user. This article describes the roles the

(...) N BPS application (i.e. some form of Onboarding process).   License Keys In both models, before users may begin using the system, a “License package” must be downloaded. The System Administrator may download it from WEBCON BPS servers by providing the activation credentials for that license key in the “License management” window. These credentials are given to the licensee in the (...)

(...) users. Dividing users into groups makes it much easier to manage their permissions, assign and delegate tasks, and exchange information, for example, in case of absence. Until now, only the global System Administrator had the authority to create BPS groups; similarly, only they could add new users to existing groups. However, from version 2023 R1, a mechanism has been introduced so that users with lower privilege (...)

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction WEBCON BPS offers many useful functionalities, including HTML templates that allow you to generate PDF or HTML files and send custom e-mails. This article explains how to identify the item list and data table form fields using the GUID identifier in HTML templates used in the “Generate a PDF fi

(...) ere all processes within or related to the current application will be available, and the user can edit them based on their privileges. Persons authorized to edit a process in Portal: global System Administrator , application administrator, and a user who has been granted the privilege Designer Desk edit in Portal directly in the process configuration. Expanding the node of a given process displays t (...)

Applies to version: 2022 R4 and above; author: Łukasz Maciaszkiewicz   Introduction In WEBCON BPS system applications, processing values entered by end users in forms is a fundamental function, alongside data gathering and analysis. The system offers several solutions to quickly and easily define arithmetic operations on values entered in form fields. This article provides examples

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction Effective competition on the current market demands that companies possess a high degree of flexibility and the capability to access and make use of external resources. Many times, particularly when the internal resources of a company or its division appear to be insufficient, it is necessary to invo

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction With the introduction of the 2023 R1 version, the WEBCON BPS offers a simple and convenient functionality for assigning tasks to a group of users. The system uses it to dynamically react to personal changes within the group. The functionality addresses a number of issues which staff turnover poses to

(...) ;Administration” → Change requests). (The configuration window is identical in both cases.) Please note that for change requests, an administrator is a person with privileges of either System Administrator , application administrator, or supervisor.   NOTE: the change request functionality is not supported when working on behalf of another user. A new option “Change Requests&rdqu (...)

Applies to version: 2023.1.x and above; authors: Marcin Kapusta, Krystyna Gawryał   Introduction The newly released version of WEBCON BPS (2023.1.x) enables containerization of the system components. Thanks to this, it possible to use Docker images provided for WEBCON BPS Portal, BPS Workflow Service, and Search Server (Solr) and run these modules in containers. Containerization

Applies to version 2017.1.3.x; Author: Bartłomiej Spyrka SDK configuration for an ‘Administration process’ used to find and manage personal data This article presents methods of utilizing features available in WEBCON BPS to prepare a process for GDPR-related data management. In this article you will learn: How to approach the Administrative process which is used to tra

(...) us environments. OpenTelemetry in WEBCON BPS The WEBCON BPS system often acts a central point that integrates various IT systems employed in a company. Thanks to its OpenTelemetry support, System Administrator s obtain valuable insight into the whole traffic and flows handled by the system. As a result, it is not only possible to monitor the whole traffic, but you can also track all the accompanying actions (...)

(...) on to authorize a path transition will remain inactive. Fig. 1. Configuration of the Path transition authorization The authorization methods to be used by the end user are defined by the System Administrator in the Available authorization methods section under System settings → Global parameters → Security. Fig. 2. Choice of authorization methods available to the user If the path is (...)

Applies to version: 2023 R3 and above; author: Łukasz Maciaszkiewicz   New WEBCON BPS 2023 mobile application   The WEBCON BPS 2023 mobile application is a component of the WEBCON BPS platform designed for mobile devices. It offers flexible and convenient access to the applications published in Portal from any location, even without direct access to the company’s compu