Forms

In WEBCON BPS, your forms can be ergonomic and comfortable to read, no matter how big they are. It is possible thanks to the feature that allows you to organize your form fields into groups and configure how they work and what they look like. To create a new group, open WEBCON BPS Designer Studio, go to the form fields, right-click on them, and choose "New group." Alternatively, left-click on Form Fields and choose a "New group" from the right menu. Once a group has been created, you can drag form fields and drop them on the group icon to add them to the group. Then, inside the group, you can order form fields by dragging and dropping them into their desired position. Please note that you can't move form fields outside of the process in which they were created.

The form menu in WEBCON BPS allows you to define additional options available at the top of the form of a given application. Except for standard options such as “New”, “Save”, “Refresh” or “Delete”, you can also control the workflow paths directly from here. This article describes how to configure the application and add a list of available paths in the form menu. By default, buttons used to change the workflow steps are located at the bottom of the form. When forms are complex with many different form fields, it is often necessary to scroll to the bottom of the form to go to the path buttons. A good solution is to add a list of the available paths in the form menu.

HTML form fields are available since WEBCON BPS 2020.1.3. version - they allow you to use all HTML language tag. The HTML form field can be defined as adding a custom HTML code to the standard code of the WEBCON BPS form. This article describes the JavaScript functions that are available for item lists in the HTML form field configuration. In the HTML form field configuration, you can find many functions for both global and system elements of the process, as well as the attachments themselves. Depending on what you want to achieve, they can be used and configured in different ways. For this reason, it is worth knowing what possibilities, apart from the non-standard appearance, give us the use of HTML form fields.

The form is the basic element of the workflow process. Thanks to it, users have insight to information included in attributes or attachments, they work on them entering new information/ modifying previous ones. For users to communicate with the system, they need to get a suitable interface. This article shows the concept of “Field matrix” – a mechanism responsible for presentation of data from the system. In the second part, information about detailed Form field configuration was attached and configuration of over saving of matrix configuration was discussed. The ability of managing the visibility, editability and requiredness of form fields in WEBCON BPS has been provided to cover the possible business needs of the form. The matrix of form fields and functionalities available on the described tabs enable the advanced configuration and dynamic forms.

This article describes the JavaScript functions that are available for item lists in the HTML form field configuration. In some situations, there is the ability of defining the number of records on the list and saving a result to the appropriate field. To do this, you can use the HTML form field. WEBCON BPS offers many functions available with HTML form fields that can be used for the item lists. In addition to the custom appearance, the use of such a control creates many interesting options for preparing a more dynamic and intuitive form.

HTML form fields are available since WEBCON BPS 2020.1.3. version - they allow you to use all HTML language tags. After adding a new HTML form field, enter the code in the “Advanced configuration” section. In the “Values” section, all JavaScript functions are available in the configuration window. Not all are visible at once. Some of them appear when the new form field they refer to will be added to the process. For example, if you do not have any form field group on the form, their functions will not be available for selection. The JavaScript functions for HTML form fields mentioned in the article are not the only ones, but only the most basic ones offered by WEBCON BPS. They allow you to easily and quickly control what is displaying on the form. It is also worth noting that adding such buttons makes the form look much more readable and transparent.

In WEBCON BPS you have the ability of changing the format of displayed form fields – “Date and time” and “Floating-point number” type. The format of displaying these fields also depends on the browser time zone settings and the selected WEBCON BPS system language. The format of displayed data also depends on the WEBCON BPS portal language. Remember that the impact of browser and portal settings on the format of the displayed data applies only to the actual date fields. When the field is only text completed e.g. by a business rule using the SQL query – the format will be transferred through the configuration of this rule.

By creating dependencies between form fields on the form, fields are repeatedly calculated based on the basis of other fields. To correct calculations, remember to properly set their order. This article describes several examples of dynamic field calculation, and then in a tabular form the order od execution of rules for both the Modern and Classic form ha been presented. Below two examples of dynamic field calculation have been described - (1) The text field from the Picker field will be filled in and then, from the text field the value of the third field will be set using the SET function and (2) Using the SET function in the first field, set the value of the second field, and their change will refresh the default values on the form. In the third field, set the default value which will fill in our value after refreshing.

WEBCON BPS offers you a lot of abilities to work with the electronic version of documents and replace the standard signatures. This article describes the new Handwritten signature form field (available from version 2019.1.4.) that allows you to make a signature directly on the form. The Handwritten signature form field is available for the Modern form in both standard web browsers and browsers with Android and iOS. The simple workflow is used to support the offboarding process when an employee leaves the company has been created. The process consists of several steps such as revoking privileges to the IT systems and signing the appropriate documents. You can use the Handwritten signature form field to sign a document.

In version 2020.1.3. a new HTML type form field has been introduced which allows you to enter custom elements in the HTML language on the form. The HTML form field can be defined as adding a custom HTML code to the standard code of the WEBCON BPS form. The best solution is to use this form field with the new form rules in JavaScript mode. Form rules in JavaScript mode have been enhanced with the following function: MoveToNextStep – go through the path, InvokeMenuAction – invoke the menu button, InvokeRule – start the rule and StartElement/OpenElement – start/open the instance. The HTML form field allows you to enter a custom HTML code to any place of the form. Using it in conjunction with the rules of the JavaScript form, or with other JavaScript methods, significantly extends the range of functionalities that can be introduced on the form.