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I have a process that creates 10 reports each month. After creating the initial reports, I would like to clone them automatically at the end of the month, only changing the reporting month. The user (author) updates the data and submits it for verification. I proposed the following procedure: 1. I created a BPS source that lists all 10 reports from the last month. 2. The BPS data source has c

Hello, I have an item list where, upon leaving the step, each data row is sent to a separate instance into another application via a subworkflow action. However, when attachments are copied to the subworkflow using the checkbox function, all attachments from the entire item list are copied to each new instance. Is it possible to configure it so that only the attachment associated with the s

Hello, I have an item list where, upon leaving the step, each data row is sent to a separate instance into another application via a subworkflow action. Unfortunately, I have the problem that if I have more than 2 datarows, my subworkflows start the instances twice

(...) rom the search index. Processes I would like to exclude most of the time: - Dictionaries - Document template - Technical / helper workflows There are even cases, where it would be great if a workflow instance of a specific form type would be excluded. For example when a workflow instance get's "archived", we change the form type, so that we can configure different privileges. Yes, we can restrict the (...)

After updating to webcon 2025 every worfklow shows "Failed with an unknown exception Error identifier:" at the start/when reloading the page. The workflow is still usable, however this is still a bit upsetting. When pasting the error code into the administration tools, it says that no error was found. One worfklow however does show an error: ex: WebCon.WorkFlow.Data.Solr.Exceptions.SolrInit

(...) Hi everyone, I have a scenario where, in one of our workflows, we use the “Move Workflows (SQL)” action on a transition path to update multiple workflow instance s—often dozens or even hundreds. Each of these updated workflows executes several actions upon transition, including making a REST API request to an external system. The issue arises when, for example, out of 150 instances, 140 complete successfully, (...)

(...) Hello, we are using the API to create workflow instance s by another system. We are also checking if this workflow has already been created. Now to the problem: Unfortunately we are not able to access the archived instances with api-call and check for existing workflows: api/data/v5.0/db/{{dbid}}/applications/{{applicationid}}/search?search=xxxx:xxxx if the workflow instance is not yet archived we are abl (...)

(...) needs access rigts for the app/process it need access, and that's clear. But, api actions are also performed by that user, and this name is visible (for example - if we start the workflow over API, workflow instance is started by "something - Registered App"). So, how can I change the user name from ""something - Registered App" to anyfing else, like just "something" ? I don't want my users to see "something - (...)

I am trying (without any success) to read data (ie. employee id) from an existing text-based PDF (test pdf created via MS Word). The documentation is explaining the different actions (ie. wait for ocr ai, wait for text-layer), but not how they actually work together or how to use them. Maybe I am completly wrong in trying to use "OCR AI recognition", "Wait for OCR AI" etc..... My goal is:

Hi everyone, We have a workflow, where a lot of attachments are being passed around departments, in this case it's over 10 files, but there are some outliers with even 30. With this workflow we've also implemented a 'copy form' functionality, which creates new instance with filled in data and copied attachments. The thing is, sometimes in the copy of the document we only need 20 from those 30

(...) Hello community, I need to start a workflow instance for each email address in a text, where the addresses are separated by semicolons. My plan was to initialize the Item List using an SQL query, and then to start a subworkflow (SQL) instance for each row (email). Since our WEBCON environment doesn't support STRING_SPLIT, I fabricated a custom SQL query to split the long string into individual rows with email a (...)

(...) ng-running operations (potentially taking several minutes) in WEBCON BPS. Scenario: Suppose we need to perform time-consuming Active Directory updates based on a list of items within a WEBCON BPS workflow instance . Given the current execution time limit of 120 seconds, this may not be sufficient. Workaround Approach: My current solution is to use a scheduled Windows Task (created via a PowerShell integrati (...)

(...) h dynamic data. - In theory I could use the function to populate a multi value string, but I wouldn't do it, even if this would be feasible. This would bloat the database as it would be part of each workflow instance version. - I could create a technical subworkflow, which stores the data and get's deleted at some point. For deleting it I would need to use the API, as the archive action is not part of WEBCONAPPS (...)

(...) ould delete old versions of an attachment. As far as I know, this is not possible at the moment, we can either : Remove attachment and leave attachment’s history – the attachment is deleted from the workflow instance , but the historical data are retained in the database, Remove attachment and all binary data – the attachment is deleted from the workflow instance , and the historical data are also deleted from the (...)

(...) 💡 Summary Add a native “Freeze instance” / “Set On Hold” function that allows administrators (or authorized users) to pause a workflow instance — including all active sub-workflows — so that no tasks can be completed until the instance is released. 🧭 Current situation In WEBCON BPS today, there is no built-in way to temporarily freeze an instance. When a user mistakenly enters incorrect data or triggers (...)

I have a workflow that will wait for an attachment to be added. The attachment is added via A mailbox. I can trigger action uppon instance saving, however i did not find a way to do a path transistion. I appreciate all help.

(...) Hi everybody, According to the documentation (2025 R2), there should be a running mode for API Definitions (User Defined API) called “Actions on a workflow instance ” which, depending on the selected action, allows using PATCH requests: https://docs.webcon.com/docs/2025R2/Studio/Process/APIDefinition/#2-running-mode However, in my 2025 R2 environment I can only see these running modes: • Run automation (...)

(...) Hi, I need to validate a workflow instance against other instances of the same workflow. Use case: - users reserve a resource (swimming lane) - each instance has StartDate and EndDate - the same lane cannot be reserved by two instances for overlapping time ranges Question: What is the recommended approach in WEBCON BPS to implement cross-instance validation? I tried Custom Action SDK, but it (...)

(...) ows on the UI. My question is: Is it actually possible to add new customers using the Item list and then persist them to WFElements (or another table) so that they appear again when opening a new workflow instance ? For example: I want to add a new customer with a specific date and description directly in the Item list, and after saving, have this customer stored and visible in the same Item list for future (...)

(...) box which is watched by the HotMailBoxes functionality. Having a configuration option on the "Send custom notification" to define, whether the mail should be added as an attachment to the current workflow instance would simplify this greatly. It would even be better, if this isn't a simple check box but we could define the workflow instance id instead. This would make it future proof. Best regards, Danie (...)