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(...) by Daniel Krüger; August 18, 2024 ;  The original post has appeared on daniels-notes.de   If you ever wondered, whether the assigned person actually has taken a look at a task / workflow instance, then you can add a custom solution to your workflow s. The blog post will provide all information on how to implement it, so that a different the icon will be displayed in the form, for thos (...)

(...) an assigned user. In case Microsoft fixes the issue that the Teams Windows desktop application ignores the message, you can start a chat with a configurable message and the URL to the current workflow instance. You can read up on it here:  

(...) on daniels-notes.de Another post about starting a Teams chat? But this time it’s not about contacting a person who has a task but starting a chat/call with anyone who is referenced in a workflow . This could be: A single person field. A field which allows only groups. Or even a mutli value mix of person and groups You could even decide, to hide the Teams link for external/gu (...)

(...) Search Server component, the installer may ask for the credentials of the „solr” user (a user with administrator privileges on the Solr server). Also, when updating the WEBCON BPS workflow Service component, the installer may ask for the credentials of the account running the service. This happens if the option "Remember for the service update" is not checked in the configura (...)

(...) tication form field Authentication via OAuth2 MS Graph queried by REST calls.   Scenario and configuration The prepared scenario describes a method for moving an attachment from a workflow instance to a SharePoint Online library (hereinafter referred to as SHO). It is also assumed that the file is uploaded not in the context of the application, but as a user.  In this way, informa (...)

(...) {     "App": {       Otlp": {         "ServiceName": "WebCon.workflow .Portal",         "Enabled": true,         "Metrics": {      & (...)

(...) eriod of the authorization session is set globally for the environment, with a default value of 5 minutes. During the authorization session, the end user may view any number of form fields (on any workflow instance) for which the authorization is set to “Periodically required”. When the authorization session expires, a new authorization is necessary. One authorization is required for the (...)

(...) 3 and above, author: Krystyna Gawryał   Background The OCR AI recognition action, thanks to its integration with ABBYY FineReader, reads the relevant items from the file attached to the workflow instance and then enters their values into the corresponding form fields. Starting with version 2022 R1, in certain cases described here, such OCR operations may produce errors such as: "' (...)

(...) Excel. Regardless of the Number of timer executions specified, a maximum of 10 entries will be displayed in the window. Additionally, it is now possible to remove activated timers from their related workflow instances.   Calculating timer start dates A wide range of configuration options allows you to define timers whose execution and repetition will correlate exactly with the type of a (...)

(...) n a PowerShell script | WEBCON BPS Install Azure PowerShell on Windows | Microsoft Learn   Introduction Users of WEBCON BPS often face the need to export attachments stored in workflow s to ZIP archives. Examples for such scenarios are: reducing the size of attachment databases by exporting files to a network share and then removing them from the workflow , starting new workf (...)

(...) users with the option to flag tasks does not require any additional settings at the process level, as long as the Task details section is visible on the form.   Changing the flag from the workflow instance level Changing the flag from the workflow instance level is possible in the Task details section (Fig. 3). If the instance is already marked with one of the flags, then there is an option (...)

(...) at if the machine name was changed before the license service was deactivated? If the machine name has already been changed and therefore access to Designer Studio is not possible, stop the WEBCON workflow Service, go to setup.exe → System management tools → License manager, use the shortcut Ctrl + L (available from 2022.1.3) and then click Deactivate the local license service. This puts t (...)

(...) in the context of a given application, it will be possible to perform only those operations that are allowed by the scope of permissions. At least the following permissions are required to start new workflow instances: App.Metadata.Read – reading the configuration data of applications and processes. Additional permissions are required for each applications being read. App.Elements.ReadWrite (...)

(...) the original users have left the company but we need to transfer the data anyway.  We have three different use cases we need to take into account: Mapping users to other accounts The workflow is not finished and the users may receive a task. User is deleted We can create a external user. User is deactivated User is still synchronized which prevents the creation of a external user. (...)

(...) sparked the idea to introduce hotkeys to WEBCON BPS. In my blog post you will find details but in general there are hotkeys for Save / Apply actions Edit actions Cancel action Open the workflow instance from the preview Go to the history You will find more details and limitations here.

(...) External content by Daniel Krüger; April 30, 2025 ;  The original post has appeared on daniels-notes.de   While WEBCON BPS has a Gantt chart for absence workflow s, we can't use it for custom workflow instances.  If you need a Gantt chart and are fine with it, that it works only on a dashboard, you can take a look at this post.

(...) r value in a worklow is a no. You should always create a dedicated field which can also be a global field. The reasons for this are; Information is out of context Will someone create the workflow for someone else Business logic I explained these reasons in this post.

(...) ble, e.g. “Write what are the Contractor's obligations under the attached agreement and its appendices”. The command can also be passed in the content of one of the attachments to the workflow instance.    New action – AI Create transcription A new group of actions named AI has been created in WEBCON BPS, in which the action AI Create transcription has been added. (...)

(...) ver who can use the API and under what conditions. The flexibility of the solution makes it ideal for simple data retrieval as well as more advanced scenarios where actions such as registering new workflow instances, making updates, or taking the workflow to the next step are required. It is also important to note that the User Defined API does not require modifying the WEBCON BPS backend or adding (...)

(...) p to 5 MB in size). We couldn't reduce the image sizes, as we needed the ability to zoom in on details for damage assessments. To prevent these images from unnecessarily taking up space in the workflow history, we came up with the idea of transferring them to the attachments section instead. Since no further processing was required - the images were purely for documentation - this was a suitable so (...)