Actions

Global automations in WEBCON BPS are universal mechanisms that can be used repeatedly in different business processes without having to be defined each time. Version 2025 R2 introduces the ability to save such automations to a file and import them into another installation and/or environment. This article describes the key features of this functionality along with a business example of its use.

Artificial Intelligence (AI) plays an increasingly important role in automating and streamlining business processes. Today's organizations are seeking to increase efficiency by implementing solutions that enable intelligent information processing. WEBCON BPS, as a platform that supports business process management, is constantly developing its capabilities in this area. The latest version, 2025 R2, introduced a number of AI functionalities that help users to analyze text, process recordings and interact with language models. This article describes these functionalities and provides examples of how to use them.

The OCR AI recognition action, thanks to its integration with ABBYY FineReader, reads the relevant items from the file attached to the workflow instance and then enters their values into the corresponding form fields. This article describes the prerequisites for updating the attachment database to improve the operation of this action for Unicode characters.

Users of WEBCON BPS often face the need to export attachments stored in workflows to ZIP archives. Examples for such scenarios are: reducing the size of attachment databases by exporting files to a network share and then removing them from the workflow; starting new workflow instances (using HotFolder) based on ZIP files.
In most cases, SDK plugins are used in these scenarios, as ZIP file creation is not available through standard BPS actions. However, this is possible using the PowerShell solution where scripts can be invoked in WEBCON BPS.
This article presents an example of how to use the "Run a PowerShell script" action (hereinafter referred to as "PowerShell action") to compress all attachments of the current workflow instance into a ZIP archive and save the resulting archive to disk.

Timers are elements that allow you to define the frequency with which the associated actions are performed. Thanks to them, it is possible to define the start time and the possible repetition cycle of such actions.
In WEBCON BPS 2025 R1, numerous changes and improvements have been made to the operation of Timers (previously known as Timeouts). This article describes these changes to the timer configuration and gives examples of how to calculate their start dates.

Generating Attachments with Dynamic Categories

In this Knowledge Base article, I want to provide beginners with a brief guide on how to customize the standard "Go to Element" and "Go to Application" links.

Once you become more confident in developing applications, you'll start adding a more personalized touch to certain elements. One way to achieve this is through "CUSTOM EMAILS" - emails where you can selectively highlight the information you want to convey.

Deploying a project to production and configuring user permissions correctly are critical steps. Using the "work on behalf of someone" function can help test and ensure correct permissions, reducing issues like "no permissions to view certain reports." This feature is also useful for replicating user-specific errors, making it easier to test and identify bugs.

In WEBCON BPS, it is now possible to perform automated operations on the rows, columns, and values of the Item list. Previously, these operations were executed using the Change item list values action, with the final result determined by the mode chosen by the configurator. However, version 2023 R3 introduced significant changes to this area, with the existing action updated and additional actions on the Item list added.

While functional, the standard template often falls short in flexibility and appeal, which are crucial for standing out in the crowded inboxes of today's email users. Our motivation for redesigning the default template was driven by a desire to enhance visual appeal, improve user engagement, and provide a more personalized experience that aligns with modern expectations.