Knowledge Base

In WEBCON BPS 2020, it is now possible to display form field in groups horizontally. This option is available only in the MODERN form. To be able to horizontally display the form fields in groups, go to the group configuration and check the “Horizontal arrangement of form fields in group” option. After checking this option, the fields in groups will be displayed horizontally.

WEBCON BPS gives a wide range of possibilities when it comes to assigning tasks. The task for users can be created based on the value of a form field, SQL/CAML query, directly indicating the users/groups or by selecting one of the predefined options. This article describes the predefined options of task assignment. The predefined task assignment allows configuring a business application based only on its logic without having to assign tasks to the specific users/groups. The predefined task assignment options allow you to easily handle many scenarios by simplifying the configuration process. However, remember to make sure that the selected option meets the requirements of the created process.

The WEBCON 2020 version introduces the functionality of coloring reports on the MODERN form. In addition to the ability of coloring cells, you can also add icons, shade cells and create many advanced configurations using the conditional instructions. When editing the report, a new “Style” column appears in the “Views” tab. By clicking the “Pencil” icon next to the selected column of the report, a window with the option of choosing one of four coloring modes is opened: Data bar, Color scale, Conditions and Advanced.

The article describes how to install the ABBYY FineReader 11 component. FineReader is a program for converting scanned documents and PDF files into data on the form. It is a cornerstone of the OCR feature in WEBCON BPS. It is also responsible for generating a text layer on the attachments in workflows. Before starting the installation process, creating a folder called “ABBYY” in the WEBCON BPS installation folder is necessary. The next step is to download the ABBYY FineReader 11 component – go to the SUPPORT panel and in the “Client” tab open the “WEBCON BPS 2019” folder or just click here.

When creating large and complex processes, problems with workflows becoming too complicated can often appear, which can be problematic especially for end-users. To check if our process requires reconstruction and simplification, we recommend making an audit of such workflow. A workflow audit in WEBCON BPS allows you to quickly obtain detailed information about the workflows. By generating the report we can check e.g. how many instances have gone through a given path, how many instances have ever been found in a specified step or how many instances have been processed that have a higher ID than specified.

In WEBCON BPS 2020, the OCR verification view is now also available on MODERN forms. It allows you to enable AI mechanisms in StandAlone installations. The new OCR verification view introduces several additional functionalities (for the MODERN form) such as: copying several words (blocks of text) into the choice, number, and text fields, form rules that allow you to display/hide the “OCR Train” button and the designation of the learning buttons is “remembered” until the learning OCR action is triggered.

Each WEBCON BPS workflow is a sequence of steps. On the intermediate steps there are usually tasks that must be completed by a user (or a group of users) before the instance may progress to the next step. The tasks can be assigned in different ways: based on the logic of the business application (predefined task assignment), by indicating the specific user or group of users, based on a business rule, dynamic, depending on the value of one of the form fields, by using the “Create a task” action and by using the “Add privileges” action (in some cases it is better to grant permissions to edition instead of assigning tasks). In this article we will focus on assigning tasks based on a business rule.

In the WEBCON BPS 2020 version, the application reports have been expanded with the ability to display data from an Item list form field. In the report configuration, you can add columns of the selected item list – data from only one item list can be presented at one time. f the item list will display multiple rows on the report, the values of the other normal form fields displayed in the same report will be replicated for each row. The ability to add columns of the item list is exclusive to Table reports.

In WEBCON BPS 2020, two new standard reports – Anomalies and Suggested are available in the “Insights” section, which allow you to quickly find important information in your processes. The Suggested report shows instances that can be the most important for the user. These instances are designated based on the date of the last modification and the modifying person. In the report we find all instances which have been assigned to the user and have been modified by the user. he shorter time since the last modification on a given instance, the higher it will appear in the report. The Suggested report is automatically created and does not require any additional configuration.

In the WEBCON 2020 version, we introduce the ability to export the content of a “Data table” form field to an Excel file (this option is available in the MODERN form). The article describes how to use this functionality.