Add privileges to old items/documents

0

Hello,
in the add privileges action you can use sql query which will return wfd_id of the documents to update :)
This should work for you just fine, you can use this action in some technical workflow/button, or whatever.
Another option could be to use a mass update via reports, more information here - https://community.webcon.com/posts/post/mass-actions-in-reports/142

Hi MiChau,

depending on your use case you could also switch from privileges on workflow instance level to privileges based on form type. This way you could easily grant new domain groups read privileges to all workflow instances using this specific form type.

Best regards,
Daniel

Hello gentlemen, thank you for your reply.

@Sebastian in the add privileges action query I return domain groups that can have read access. And it works, but I do it in the starting step but I have to give access to the documents in the archive, so this report sounds good to me :)
I'm trying to use the report you wrote about, I did everything according to the instructions sent, but my button is inactive any suggestions?

@Daniel thx for the hint, but in my case I can't use it, because there are several departments using this application.
I'll try to explain it with an abstract example: for HR Department documents, Legal Department need to have read access, but Legal Department he shouldn't see Logistics department documents. But Logistics department can read own and the warehouse documents but no more, etc.

You can still use this action, if by archive you mean final steps, just return in the query the wfd_id of all items whose permissions you want to update ;)
As for the inactive button, make sure that the path you configured for the button is available in the current step of the selected element.

I did not notice that it was necessary to mark the elements on the report :)
Thank you very much for your help, the mass action on the report does the job :)