The "Handwritten signature" form field

Applies to version 2019.1; author: Dawid Golonka

Introduction

WEBCON BPS helps you embrace the digital transformation by giving you many options for working with electronic versions of documents and replacing standard signatures with their digital version. This article describes the new Handwritten signature form field (available from version 2019.1.4.) that allows you to add your handwritten signature directly on the form.

Description

The Handwritten signature form field is available for the Modern form in both standard web browsers and browsers with Android and iOS.

The simple workflow is used to support the offboarding process when an employee leaves the company has been created. The process consists of several steps such as revoking privileges to the IT systems and signing the appropriate documents. You can use the Handwritten signature form field to sign a document.

Fig. 1. The workflow

Configuration

Go to the WEBCON BPS Designer Studio, create the form field, and set the high of the field to enter the signature:

Fig. 2. The Handwritten signature form field

A Word file is generated in the workflow where the signatures of people responsible for the individual activities will be applied. The signature added to the template looks like this (yellow field):

Fig. 3. The Handwritten signature form field in the Word template

Example of use

At the “Registration” step the employee’s data has been completed and the offboarding card has been generated (in the last step of the workflow).

Fig. 4. The offboarding process – registration

At the “Revoking privileges” step, the person responsible for disabling access is Borys Szyc. After revoking privileges, they must mark the task completion in the “System permissions” section and sign the form.

Fig. 5. The Handwritten signature form field on the form - revoke privileges

At the “Eligibility for equipment” step, the employee must return the equipment listed in the item list. The person responsible for the offboarding process can comment and confirm that the item has been returned.  

Fig. 6. The Handwritten signature form field on the form - eligibility for equipment

The last step is to sign the document by a supervisor/manager who confirms the completeness of the offboarding card. After signing, the instance goes to the “Archive” step where the offboard document is generated.

Fig. 7. The Handwritten form field on the form – Signing of documents

The "Archive" step:

Fig. 8. The Archive step

The generated offboarding document with signatures:

Fig. 9. The generated offboarding card