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Applies to version 2020.1.3; author:  Dawid Golonka In the WEBCON BPS system, the processed instances move from one workflow step to another. Tasks are assigned in these steps, and users or groups of users assigned to these tasks must perform an action. WEBCON BPS has a comprehensive tool that allows you to choose who the task should go to in the next step; it is configured in the ‘

Applies to version: 2021.1.x and above; author: Marek Suchowiejko Introduction Most applications supporting business process automation are created in IT departments. The key to success is the effective communication of requirements and expectations – the quality of the completed system depends on how well its specifications were communicated between the intended audience and desi

  PDF version   1. Prerequisites (SharePoint platform) 2. Prerequisites (no SharePoint platform) 3. High availability 4. WEBCON BPS databases 5. Disaster-recovery scenario (SharePoint platform) 6. Disaster-recovery scenario (no SharePoint platform) 7. Good practices in WEBCON BPS platform maintenance 8. WEBCON BPS Farm internat/external communication diagr

Applies to version: 2021.1.x and above; author: Adrian Baszak Introduction This article presents a workflow for checking user’s and group’s privileges in one place. It can become useful when having many deployed applications and roles with different privileges. This workflow may be used as a part of a larger group management application based on WEBCON BPS.  In the workf

Applies to version: 2017.1.x and above; author: Krzysztof Gaszczyk WEBCON BPS is a great tool to create and use constant values. There are two types of constants: Global and Process. This article presents configuration and practical use of both of them. Global constant – this constant is visible across the whole system. It is frequently used when the value is present in many proc

Applies to version: 2020.1.x and above; author: Daniel Półchłopek Introduction In version 2020, the ability to present absences of employees in the form of the Gantt chart has been added to the Modern form. Until now, this form field was available only on the SharePoint form. One of the examples is displaying the employee's approved leaves in the absence process, but there are

Applies to version: 2021.1.x and above; author: Wojciech Kołodziej Introduction One of the basic features that allow you to create WEBCON BPS workflows is the possibility to task assignment. You can assign a task to a specific group, person or business entity. This article presents how to use of user groups when assigning tasks and shows exemplary solutions for task assignment in the multip

Applies to version: 8.1.x and above, author: Martyna Kubiak   Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: • “Start one workflow for each e-ma

Applies to version: 8.1.x and above, author: Martyna Kubiak Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: “Start one workflow for each e-mail” &l

Applies to version: 8.1.x and above, author: Martyna Kubiak   Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: “Start one workflow for each e-mail&r

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction BPS groups are local groups of WEBCON BPS users whose data is retrieved from Active Directory (AD), Azure Active Directory (AAD) or whose members are external users. Dividing users into groups makes it much easier to manage their permissions, assign and delegate tasks, and exchange information, for examp

(...) rate and directly share tasks in the system. Like in the case of the “Share workflow instance” action, the task is shared through a unique link sent to the e-mail address specified in the assign task to (email addresses). You can specify multiple e-mail addresses for which separate task links will be generated. What is important the task settings correspond with the settings specified on path (...)

(...) till execute tasks even after leaving the group, such as by moving to a different department within the company. This approach is no longer the default one, but you can still apply it by checking the assign task s for groups directly to group members checkbox (process name→ the “Settings” tab → the “assign task s for groups directly to group members” checkbox). The &ldq (...)

Applies to version: 2023 R3 and above; author: Łukasz Maciaszkiewicz   Introduction Designer Studio is a powerful programming tool often used within companies by multiple developers engaged in unrelated projects. Since access to all the extensive functionalities of Designer Studio is often not necessary when developing dedicated applications, and unauthorized access to certain asset

Applies to version: 2021 R1 and above; author: Konrad Wojtycza, Łukasz Maciaszkiewicz   Introduction This article examines the admin mode in Portal and the capabilities of users with Business administrator privileges. In addition to detailing the specifics of the aforementioned mode, the article addresses the process of granting Business Administrator privileges and configuring rule

Applies to version 2025 R1 and above, author: Krystyna Gawryał   Introduction Version 2025 R1 of WEBCON BPS introduced two new functionalities: Workflow phases and Workflow actors, which aim to visually divide the steps and tasks assigned to them according to the stages of execution (phases) and the people responsible for their completion (actors). Together, these functionalities cr

Hi everyone, I'm currently facing the following situation: A workflow has a 'wait for sub-workflows' step. A new request came in, to assign a task during this step, so that the workflow still get's listed in the tasks overview. So far so good, I used the 'Create a task' action to manually add a task. Unfortunately, this task isn't completed when the workflow moves to the next step. As a result th

Hello to everybody, right before the weekend I once more need your help: My client asks if there is any machanism to enable a person, who already has received tasks as a substitute, to assign his or her substitute to these tasks. The client wishes an automated feature for this. Example: 01-10-2022: Person A defines Person Z as substitute from October, 2nd to October 10th 02-10-2022: Perso

(...) ions which triggers on path, on exit, on entry (and of course on a few more) 2. sometimes process is configured to assign the task to multiple users, e.g. multi-approval (without subprocesses), e.g. assign task s to 3 users 3. again sometimes business got the need that after every approval (finalizing single task) they would like to trigger some action, e.g. email after every single approval. in that cas (...)

Hello, I'm trying to find a solution to my problem. Let's say I have a workflow with a START step, INTERMEDIATE and a FINAL step. Intermediate step is assigned to Group B by default, but I need that after 5 days, if no person from this group took any action, to automatically assign the task to Group C. Is there such a way to do this? Thank you.