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(...) actions you configured, and keep in mind what ramifications repeating these actions would have. For some actions, executing them again once the workflow instances passes through the trigger one more time will make perfect sense – for others, it will not (e.g. an action that is meant to be triggered once per workflow, regardless of what steps it goes through). When configuring paths that allow y (...)

(...) ame and externalID columns   This approach, unlike to the previous one, will always search the data source. The more column will be searched, the greater will be the impact on form loading time . Using only the identifier allows to enter the value other than the choice field ID – e.g. NIP or vendor ID from an external system. It is also insensitive to display name changes or name forma (...)

(...) s of currently logged in user are checked to edit the parent instance. If the user does not have appropriate privileges, the action returns an error. Overwrite user editing element – sometime s an undesirable situation is setting the currently logged in user as a person who recently modified the workflow instance, because such a person has the privilege to read the instance value throughou (...)

(...) the application name, a window will appear in which the types of the application form will be listed.     The searching structure allows viewing instances without spending time  defining a report. Thanks to this, you can quickly search the structure and find the instance you are interested in.

(...) e “Assign a task” path will allow you to move an instance to the next step and assign a task to the group. This means that the task will be assigned to all users in the given group at the time when the task is assigned. The users will receive information about the necessary changes to be made and then, they will receive the ability of confirming their realization by completed the &ldquo (...)

(...) given path – this function allows you to check which paths in the workflow are most often chosen. They should be particularly closely monitored in terms of query optimization and execution time of procedures. How many instances have ever been found in a specified step – seeing how many instances and how often have gone through a specified step, we can react quickly e.g. when in (...)

(...)   After selecting the category, the task is assigned to this person.   Task vs Privileges There are situations where the workflow stops at some step for a longer period of time (e.g. the employee wants to receive new equipment). In this situation, the “Equipment” step will be active for a long time and with it the active tasks assigned to the employee. The so (...)

(...) display data from an Item list form field. In the report configuration, you can add columns of the selected item list – data from only one item list can be presented at one time . If the item list will display multiple rows on the report, the values of the other normal form fields displayed in the same report will be replicated for each row. The ability to add columns of t (...)

(...) esignated based on the date of the last modification and the modifying person. In the report we find all instances which have been assigned to the user and have been modified by the user. The shorter time since the last modification on a given instance, the higher it will appear in the report. The Suggested report is automatically created and does not require any additional configuration. (...)

(...) ting reports based on SQL databases.   What are and when to use reports based on the SearchIndex source? Reports based on SearchIndex data source provide acceleration of system response time and simultaneously won’t load the transaction base of the WEBCON BPS platform. They also present and access attachments directly from the report level – without opening the form. Unlik (...)

(...) duction For applications with a large number of interconnected workflows there is often a problem with performance these applications due to creating/moving multiple workflow instances at the same time . The speed of creating/updating sub-workflows depends on many factors such as the type of the form, the amount of data/actions/rules, the speed of response from external sources, server load or overa (...)

(...) sers the ability to choose the right template. If we configure this picker so that the form field ID (ATT_ID) is returned in the ID field, we can then use it in the attachment generation action. This time in the action configuration it should be indicated that the template comes from the attachment whose ID we will indicate in the SQL query.   Fig.15. The action of adding an attachment (...)

(...)   Pic. 5. Error caused by a closed license server port.   Logging in to WEBCON BPS Designer Studio We’re almost there! When logging in to Designer Studio for the first time , you will see a window where you must choose the content database that you want to use. For SharePoint installations, select the SharePoint website address associated with WEBCON BPS processes and yo (...)

(...) ction of actions which need to be performed for the form to easily move to the next step. Assigning tasks makes sense if the user can fill the necessary data and send form to the next step in a short time . However there are situations where tasks are assigned and instead of improving the work, they unnecessarily complicate it. A good example are processes whose specification requires for a form field (...)

(...) arePoint Foundation 2013 on a single server. Requirements are shown in the table below (requirements listed by Microsoft):   Installation scenario Deployment time and scale RAM* Processor Hard Drive Single server with a built-in database or single server that uses SQL Server Developm (...)

(...) lication.   The access token is used in all REST API invoke methods and when entering on the Portal’s main page (a token is added to the request header): The access token lifetime is 1 day; when it expires – it is refreshed using the refresh token The refresh token lifetime is 26 days; when it is expires – you have to authenticate again   Azure proxy (...)

(...) s located.     Fig. 6. The page with all results   This section allows you to narrow down the returned results Information about the number of returned results and time in which the result was returned. Below there is the field to enter a searched phrase. If this field is checked, the search will return only those elements that contain the whole phrase (not fragme (...)

(...) information about a task   This window contains information about: Instance number Form type Step where the instance is located Instance’s author Modification date and time Last modifier time since the task is assigned to a user WEBCON BPS allows you to change this configuration – go to the WEBCON BPS Designer Studio. Select the appropriate process and go (...)

(...) ore intuitive work for users who are already familiar with workflows, but are frequently need help. The tooltips and information will show them the way. It is always worth it to spend some additional time on adding these elements to the configuration of (almost) all of your applications to help the users do their job more efficiently.

(...) vities should be performed by the person to whom the task is assigned. This may be useful when it is important for the task being performed: If the instance goes to the given step for the first time or returns to it (e.g. a request is sent for verification) What path the instance has been moved on the previous step The necessity of adding other description for CC tasks than for direct tasks (...)