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Applies to version: 2021.1.x and above; author: Konrad Wojtycza The article is an update of the already existing article, it shows the configuration in version 2021.1.1. For the original see: Adding and removing privileges. Introduction In workflow instances, there is often a need for people who do not have active tasks at the indicated steps to have appropriate privileges and be ab

Applies to version: 2021.1.x and above; author: Adrian Baszak Introduction This article presents a workflow for checking user’s and group’s privileges in one place. It can become useful when having many deployed applications and roles with different privileges. This workflow may be used as a part of a larger group management application based on WEBCON BPS.  In the workf

Applies to version: 2021.1.x and above; author: Dawid Golonka Introduction When processing an instance in a given workflow, sometimes there is a need to change fields available to a user or manage privileges to the instance. You can use the “Change form type” action, which allows you to change the type of the form you are currently working on. This action is available only for t

This article aims at providing key information required to configurate new application elements. The article presents both required and optional information that will help you to add configuration components, such as: Form field Step Transition path Report BPS group Action – general Action – form validation Action – e-mail notification Hardcopy templat

Applies to version: 2021.1.x and above; author: Wojciech Kołodziej Introduction One of the basic features that allow you to create WEBCON BPS workflows is the possibility to task assignment. You can assign a task to a specific group, person or business entity. This article presents how to use of user groups when assigning tasks and shows exemplary solutions for task assignment in the multip

Applies to all versions; Single-Use Access licenses available from 2023.1.1 and above. Licensing models WEBCON BPS is currently available in two licensing models – as a subscription or perpetual license paired with an annual Software Assurance payment (which allows updating to newer versions). Perpetual licensing is not usually offered on most modern markets, except for obta

Applies to version: 2022.1.x and above; author: Krystyna Gawryał   Introduction The overarching idea of workflow in WEBCON BPS is to exchange written information between system users and perform related tasks, such as reading, updating or modifying data on a form. Documentation in the workflow consists not only of workflow instances and filled out forms, but also files with various

(...)     After a short synchronization, the change made is also visible in WEBCON BPS Designer Studio on the BPS groups tab under System settings → Global parameters → BPS Users and Groups list. BPS group administrators can also be added and deleted from here.     The specified user will now have additional permissions.   BPS group administrator (...)

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction WEBCON BPS offers many useful functionalities, including HTML templates that allow you to generate PDF or HTML files and send custom e-mails. This article explains how to identify the item list and data table form fields using the GUID identifier in HTML templates used in the “Generate a PDF fi

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction With the introduction of the 2023 R1 version, the WEBCON BPS offers a simple and convenient functionality for assigning tasks to a group of users. The system uses it to dynamically react to personal changes within the group. The functionality addresses a number of issues which staff turnover poses to

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction At the core of WEBCON BPS, a business process management platform, lies the principle of continuous improvement. The latest version, 2023 R1, introduces an innovative feature that allows users to submit requests for changes in applications and processes. This functionality is designed to gather infor

Applies to version 2017.1.3.x; Author: Bartłomiej Spyrka SDK configuration for an ‘Administration process’ used to find and manage personal data This article presents methods of utilizing features available in WEBCON BPS to prepare a process for GDPR-related data management. In this article you will learn: How to approach the Administrative process which is used to tra

Applies to version: 2023 R3 and above; author: Krystyna Gawryał   Introduction In the 2023 R3 version of BPS, WEBCON has implemented a new functionality that enhances security against unauthorized path transition .and prevents the execution of an unrequested task, such as signing a contract. If enabled, users who want to proceed to the next step must confirm their identity based on

Applies to version: 2023 R3 and above; author: Krystyna Gawryał   Introduction The users of WEBCON BPS Designer Studio have a number of form fields at their disposal, thanks to which the forms prepared by them can take a variety of forms, and the end users of the system can easily exchange written information. One of the groups of form fields available in the system are Survey field

(...) Applies to version: 2023.1.3 and above   Introduction This article concerns the system data source <Users and Groups >  and its effect on the Person or group form field from 2023 R3 onwards. The system data source <Users and Groups > (distinguished by the triangle brackets) is meant to act as a filter on top of the list of synchronized users - used to filter a (...)

(...) g groups in Portal and the privileges associated with managing them, it's worth briefly exploring the latter option.   To create a new BPS group in Designer Studio, navigate to the BPS Users and Groups list (System settings → Global parameters). Now, choose the BPS groups tab in the newly opened window. The tab window presents information in tabular form about all available BPS groups. You can (...)

Hello, after playing around with the answers in the former thread I think it may be helpful for others to present my approach here. If anybody wants to reply to improve it, I will be grateful to learn. 1) Requirement Within a process a group of users is requested to deliver an approval by two different members from within the group. Also it shall be possible to change the process to two per

Hi, During user synchronization I get hundreds of warnings like - Could not find group with BPS ID 'bps_startdk_kon_2u30@bxwebcon.pl' for relation stored in database. - Could not find group with BPS ID 'bps_kon_edycjaslownikow_2s4w@bxwebcon.pl' for relation stored in database. As a result members of groups don't have access to documents through group permissions. When I add user to

Hi, are any of you using the AD action that allows you to add/remove users from a group? Maybe I`m missing something, but I can't get the action to remove a user from a group to work. The add user to group action works fine, but when deleting, the log says that user is not a member of selected group. I tried with different groups, making sure that users are synchronized, and even for testing

Every WebCon BPS Applications needs permissions to work properly. Of course best practices is to use groups: WebCon BPS, Active Directory, SharePoint ones. It is worth to some have naming convention for them. It is also crucial to know which are used within the specific Application. We can dig into the BPS Studio and check Application, Process, Worfklow, Document Types permissions. We can chec