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Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz Updated 20.03.2026; author Łukasz Maciaszkiewicz, Tomasz Błach   Introduction The logic behind the execution of actions and the exact moment of their execution are often matters neglected by workflow designers. This often leads to misunderstanding of mechanisms controlling the execution of actions and misconcep

Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz   Introduction Increasing data volumes combined with shrinking disk space and decreased performance pose a challenge to every IT system. WEBCON BPS faces it with an extensive archiving mechanism that automatically removes data from process databases. The resulting better arrangement of disk space translates into e

Applies to version: 2022.1.x and above; author: Krystyna Gawryał   Introduction Outlook Classic is an add-in that allows WEBCON BPS to integrate with the Outlook desktop application available as part of Microsoft Office, which is one of the most widely used applications for managing e-mail correspondence in enterprises. Upgrading it with a dedicated WEBCON add-in will allow users to e

Applies to version: 2022.1.x and above, author: Krystyna Gawryał   Introduction One of the basic implementation assumptions of WEBCON BPS is work on three environments: development (DEV), test (TEST), and production (PROD). As long as certain conditions are met, processes and any changes to them can be successfully transferred between those environments thanks to the built-in applic

Applies to version: 2022.1.x and above, author: Krystyna Gawryał   Introduction Users who participate in a business process take on specific roles: there are those responsible for creating documentation, registrants, acceptants, and employees who carry out tasks assigned to them or who are otherwise affected by the process. In WEBCON BPS, the form fields that store information ab

Applies to version: 8.1.x and above, author: Martyna Kubiak   Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: “Start one workflow for each e-mail&r

Introduction This article aims to compile a list of minimum permissions for Microsoft Graph applications that will be used for handling four mailbox-related features available in WEBCON BPS. E-mail notifications Administrative notifications HotMailBoxes MailApproval   Each of these features can be configured to use Server type: Exchange Online - Microsoft Graph which a

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction WEBCON BPS offers many useful functionalities, including HTML templates that allow you to generate PDF or HTML files and send custom e-mails. This article explains how to identify the item list and data table form fields using the GUID identifier in HTML templates used in the “Generate a PDF fi

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction WEBCON BPS has been expanded to include the so-called Edit mode which allows users to view the configuration of processes and edit them in Portal. This feature is dedicated especially to business users who carry out their daily tasks using ready-made applications/processes, often without being able to vi

Applies to version: 2022 R4 and above; author: Łukasz Maciaszkiewicz   Introduction In WEBCON BPS system applications, processing values entered by end users in forms is a fundamental function, alongside data gathering and analysis. The system offers several solutions to quickly and easily define arithmetic operations on values entered in form fields. This article provides examples

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction Effective competition on the current market demands that companies possess a high degree of flexibility and the capability to access and make use of external resources. Many times, particularly when the internal resources of a company or its division appear to be insufficient, it is necessary to invo

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction With the introduction of the 2023 R1 version, the WEBCON BPS offers a simple and convenient functionality for assigning tasks to a group of users. The system uses it to dynamically react to personal changes within the group. The functionality addresses a number of issues which staff turnover poses to

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction At the core of WEBCON BPS, a business process management platform, lies the principle of continuous improvement. The latest version, 2023 R1, introduces an innovative feature that allows users to submit requests for changes in applications and processes. This functionality is designed to gather infor

Applies to version: 2023.1.x and above; author: Grzegorz Straś   Introduction Performance indicators are a new feature available in the Configuration node of each Process. These indicators function similarly to the existing Analysis feature, but offer far more freedom to customize how they are calculated. Instead of focusing on the completion time of tasks in one specific step,

Applies to version: 2023.1.x and above; authors: Marcin Kapusta, Krystyna Gawryał   Introduction The newly released version of WEBCON BPS (2023.1.x) enables containerization of the system components. Thanks to this, it possible to use Docker images provided for WEBCON BPS Portal, BPS Workflow Service, and Search Server (Solr) and run these modules in containers. Containerization

Applies to version: 2022.3.x and above; authors: Jacek Język, Krystyna Gawryał   Introduction WEBCON BPS version 2022 R3 comes with a dedicated database read account. During each new installation, a database account named bps_user is automatically created in all Content databases, which is used by BPS to read data from the database. In contrast, when upgrading the system that

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction Printing barcode labels is a WEBCON BPS functionality used to identify documents stored in paper form, for example, in accounting offices, companies providing shipping, logistics and courier services, as well as in warehouse spaces. In On Premises installations, which by default have access to the res

Applies to version: 2021.1.x and above; author: Mike Fitzmaurice   WEBCON BPS offers several ways to handle parallel activity. If the scenario involves a single task assigned to multiple people, a few task configuration settings are all that is needed. But when entire sets of activities, instructions, and decision logic must take place in parallel, subworkflows are necessary. The va

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction In the era of globalization, multilingualism in a company is almost a standard. The dominant language in most companies that operate internationally is, of course, English, while locally employees usually communicate in their native tongue. This also applies to electronic correspondence. WEBCON BPS me

Applies to version: 2019.1.x and above; authors: Wojciech Mleczko, Krystyna Gawryał   Introduction WEBCON BPS supports barcodes as a method of identifying documents and workflow instances. Using barcodes allows to automate the process of scanning and registering paper documents. Stickers with barcodes simplify archiving documents, and based on barcode labels it is possible to quickl