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Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz   Introduction Increasing data volumes combined with shrinking disk space and decreased performance pose a challenge to every IT system. WEBCON BPS faces it with an extensive archiving mechanism that automatically removes data from process databases. The resulting better arrangement of disk space translates into e

Applies to version: 2022.1.x and above, author: Krystyna Gawryał   Introduction Microsoft Outlook is one of the basic tools used by office workers. Outlook Classic and Outlook Modern add-ins are responsible for its integration with WEBCON BPS Portal. They allow users to access their tasks, view the contents of selected forms, and use many other Portal features from within their e-ma

Applies to version: 2022.1.x and above; author: Krystyna Gawryał   Introduction Outlook Classic is an add-in that allows WEBCON BPS to integrate with the Outlook desktop application available as part of Microsoft Office, which is one of the most widely used applications for managing e-mail correspondence in enterprises. Upgrading it with a dedicated WEBCON add-in will allow users to e

(...) r the purpose of user synchronization configuration in Designer Studio which involves downloading organizational structure in a user-configured manner (“System settings” → “BPS users list ” → “Synchronization configuration”). Associated modules: “User synchronization queue”, “User synchronization incremental schedule”, “User synch (...)

Applies to all versions; Single-Use Access licenses available from 2023.1.1 and above. Licensing models WEBCON BPS is currently available in two licensing models – as a subscription or perpetual license paired with an annual Software Assurance payment (which allows updating to newer versions). Perpetual licensing is not usually offered on most modern markets, except for obta

Applies to version: 2022.1.x and above, author: Krystyna Gawryał   Introduction Users who participate in a business process take on specific roles: there are those responsible for creating documentation, registrants, acceptants, and employees who carry out tasks assigned to them or who are otherwise affected by the process. In WEBCON BPS, the form fields that store information ab

Applies to version: 8.1.x and above, author: Martyna Kubiak   Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: • “Start one workflow for each e-ma

Applies to version: 8.1.x and above, author: Martyna Kubiak Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: “Start one workflow for each e-mail” &l

Applies to version: 8.1.x and above, author: Martyna Kubiak   Functionality description With WEBCON BPS users can now create HotMailBoxes. A HotMailBox automatically starts workflows or adds files to them whenever an e-mail message is delivered to an inbox configured in it. A HotMailBox can operate in one of the following modes: “Start one workflow for each e-mail&r

Applies to version: 8.2.x, author: Marcin Wiktor   Item list buttons Apart from managing visibility or editability of individual item list columns in the field matrix, WEBCON BPS allows users to change availability of item list buttons, such as “Add”, “Delete”, etc.   Item list buttons Item list buttons can be configured globally for the whole w

Applies to version: 2021.1.x and above; author: Agnieszka Burda   Introduction With WEBCON BPS you can use API interface. The article available here: https://community.webcon.com/posts/post/the-invoke-rest-web-service-action/170/ describes the “Invoke REST Web Service” action provided in Designer Studio that allows users to use external services sharing their own API. Th

Applies to version: 2021.1.x and above; author: Konrad Wojtycza   Introduction WEBCON BPS Designer Studio allows users to configure global business and form rules. As global rules, they are available for all applications created in a given environment and thanks to parameters they are universal and may be used in multiple processes.   Global business and form rules can be

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction BPS groups are local groups of WEBCON BPS users whose data is retrieved from Active Directory (AD), Azure Active Directory (AAD) or whose members are external users. Dividing users into groups makes it much easier to manage their permissions, assign and delegate tasks, and exchange information, for examp

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction WEBCON BPS offers many useful functionalities, including HTML templates that allow you to generate PDF or HTML files and send custom e-mails. This article explains how to identify the item list and data table form fields using the GUID identifier in HTML templates used in the “Generate a PDF fi

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction WEBCON BPS has been expanded to include the so-called Edit mode which allows users to view the configuration of processes and edit them in Portal. This feature is dedicated especially to business users who carry out their daily tasks using ready-made applications/processes, often without being able to vi

Applies to version: 2022 R4 and above; author: Łukasz Maciaszkiewicz   Introduction In WEBCON BPS system applications, processing values entered by end users in forms is a fundamental function, alongside data gathering and analysis. The system offers several solutions to quickly and easily define arithmetic operations on values entered in form fields. This article provides examples

Applies to version: 2023.1.x and above, author: Krystyna Gawryał   Introduction With the release of version 2023.1. WEBCON BPS gained a new feature for displaying statistical information about an application / a process. In Portal, users now have a dedicated Analysis node with tabs that compile key figures and time series in the context of available applications. It is now possible

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction Effective competition on the current market demands that companies possess a high degree of flexibility and the capability to access and make use of external resources. Many times, particularly when the internal resources of a company or its division appear to be insufficient, it is necessary to invo

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction With the introduction of the 2023 R1 version, the WEBCON BPS offers a simple and convenient functionality for assigning tasks to a group of users. The system uses it to dynamically react to personal changes within the group. The functionality addresses a number of issues which staff turnover poses to

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction At the core of WEBCON BPS, a business process management platform, lies the principle of continuous improvement. The latest version, 2023 R1, introduces an innovative feature that allows users to submit requests for changes in applications and processes. This functionality is designed to gather infor