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Applies to version: 2021.1.x and above; author: Marek Suchowiejko Introduction Most applications supporting business process automation are created in IT departments. The key to success is the effective communication of requirements and expectations – the quality of the completed system depends on how well its specifications were communicated between the intended audience and desi

Applies to version 2020.1.x and 2021.1.x, author: Krzysztof Gawczyk Introduction This article explains how to create and configure reports in WEBCON Designer Studio and on Portal. You can configure various views for your reports to present data (e.g., use charts, tables). It is also possible to create one report with all tasks, and views for each step. In this article, you will learn ho

Applies to version: 2017.1.x and above; author: Jacek Język Introduction The BPS users list contains all information about users in the system. The AD cache was replaced with the BPS user list, but the AD and AAD are still the preferred methods for managing user data. The BPS users list will now combine users synchronized from the AD or AAD with those from external authentica

Introduction WEBCON BPS 2019 Portal introduces a brand new method of searching for instances in the database. Search is based on SOLR engine which allows for a quick search even in very large data collections.   Creating search phrases By using SOLR technology, user can influence on how the engine searches indexed data and as a result – what the results are. Using appropria

Applies to version: 2021.1.x and above; author: Konrad Wojtycza The article is an update of the already existing article, it shows the configuration in version 2021.1.1. For the original see: Adding and removing privileges. Introduction In workflow instances, there is often a need for people who do not have active tasks at the indicated steps to have appropriate privileges and be ab

(...) FieldID}' ‘{formFieldID}’ should be replaced with the value from the user’s choice field. Fig.3 SQL query for returning user information in WEBCON BPS   user groups After selecting a user, it is possible to display a list of all groups to which they belong. Fig.4 Displaying groups to which the user belongs to  The group ID has been config (...)

Applies to version: 2017.1.x and above; author: Krzysztof Gaszczyk WEBCON BPS is a great tool to create and use constant values. There are two types of constants: Global and Process. This article presents configuration and practical use of both of them. Global constant – this constant is visible across the whole system. It is frequently used when the value is present in many proc

Applies to version: 2019.1.x and above; author: Łukasz Kraśniak Introduction Regular expressions – REGEX in short – allow to precisely describe complicated search patterns. One of many examples can be validation of provided bank account number. Whether the pattern fits the character string is mainly used during validation of so-called entry data. Regular expressions allow to

Applies to version: 2021.1.x and above; author: Dawid Golonka Introduction When processing an instance in a given workflow, sometimes there is a need to change fields available to a user or manage privileges to the instance. You can use the “Change form type” action, which allows you to change the type of the form you are currently working on. This action is available only for t

This article aims at providing key information required to configurate new application elements. The article presents both required and optional information that will help you to add configuration components, such as: Form field Step Transition path Report BPS group Action – general Action – form validation Action – e-mail notification Hardcopy templat

(...) features that allow you to create WEBCON BPS workflows is the possibility to task assignment. You can assign a task to a specific group, person or business entity. This article presents how to use of user groups when assigning tasks and shows exemplary solutions for task assignment in the multiple business entities environment. More information about task assignment can be found in the following articles (...)

Applies to version: 2022.1.3 and above; author: Krystyna Gawryał   Introduction The wide range of form fields and features offered by WEBCON BPS makes it possible to create forms, reports, etc. not only tailored to the user's preferences, but also aesthetically diverse. However, if the user would like to further distinguish the information contained on the workflow instances or

Applies to version: 2022.1.x and above; author: Łukasz Maciaszkiewicz Introduction WEBCON BPS uses services to run special operations that generally do not require user interaction. Unlike Portal, which acts as a host for a website, the service can have multiple roles performing calculations and executing long operations defined previously by a user. This article describes the roles the

Applies to all versions; Single-Use Access licenses available from 2023.1.1 and above. Licensing models WEBCON BPS is currently available in two licensing models – as a subscription or perpetual license paired with an annual Software Assurance payment (which allows updating to newer versions). Perpetual licensing is not usually offered on most modern markets, except for obta

Applies to version: 2022.1.x and above, author: Krystyna Gawryał   Introduction Menu button is a button available in the top bar of a form in WEBCON BPS Portal, used to trigger automations added by the user globally or in a particular workflow step. Choosing this form of triggering automations allows you to maintain a high level of readability of the form – an automation (incl

Applies to version: 2022.1.x and above; author: Krystyna Gawryał   Introduction The overarching idea of workflow in WEBCON BPS is to exchange written information between system users and perform related tasks, such as reading, updating or modifying data on a form. Documentation in the workflow consists not only of workflow instances and filled out forms, but also files with various

Applies to version 2023.1.x and above, authors: Dawid Golonka, Krystyna Gawryał   Introduction BPS groups is a solution that facilitates the assignment of tasks and the management of privileges granted to individual system users. This solution can be used in both standalone and cloud installations. The Export-Import mechanism makes it possible to transfer BPS groups with the applica

Applies to version: 2023.1.x and above; author: Krystyna Gawryał   Introduction BPS groups are local groups of WEBCON BPS users whose data is retrieved from Active Directory (AD), Azure Active Directory (AAD) or whose members are external users. Dividing users into groups makes it much easier to manage their permissions, assign and delegate tasks, and exchange information, for examp

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction With the introduction of the 2023 R1 version, the WEBCON BPS offers a simple and convenient functionality for assigning tasks to a group of users. The system uses it to dynamically react to personal changes within the group. The functionality addresses a number of issues which staff turnover poses to

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction At the core of WEBCON BPS, a business process management platform, lies the principle of continuous improvement. The latest version, 2023 R1, introduces an innovative feature that allows users to submit requests for changes in applications and processes. This functionality is designed to gather infor