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(...) Applies to version 2020.1.3; author: Michał Kastelik The article is an update of an already existing article; for the original see: hotfolder - adding scanned files to process.   Introduction One of the WEBCON BPS basic features is pairing scanned documents with their electronic version (based on barcodes) and starting new workflows for files added to the configured folder – (...)

(...) Hi everyone I have a problem with rotated documents after processing in hotfolder. How it looks like? 1. I am scaning documents in a vertical way 2. Scanned document is in a vertical position in the file 3. I am moving document from file to hotfolder 4. Document after processing in hotfolder is in horizontal position I would be very gretaful for any suggestions

When processing the document in the hot folder, we delete all its rotation. This is the intended action. You can verify the rotation of the document with the pdfinfo tool: https://stackoverflow.com/questions/29646932/how-to-find-pdf-page-orientation-with-pdftk

Thank you sooo much for help :)

(...) I have problem with configuration hotfolders. I would like add option to automaticly add attachments to existing workflow by barcode. Only worked solution is worked for me is start new workflow but is not what i need. I was based on https://howto.webcon.com/hotfolder-adding-scanned-files-to-process/ I don't now why onlu "standard barcodes" is enabled in designer studio if "attachments based on barco (...)

(...) ve kept silent. I haven't used this feature since my training three or four years ago. :) In addition I'm not sure what you mean with custom barcode. Maybe the following can help you anyway. The hotfolder mechanism can create new workflows from files or add the file as an attachment to an existing one. In the latter case the system has to know to which one. This is solved using a Barcode by which a wo (...)

(...) Thank you for the answer, but it did not help. hotfolder has a serious limitation and I cannot understand why this is so. Firstly, in the hotfolder configuration in the adding attachment mode, I cannot set the search for a custom barcode, only the standard code setting is available. As a result, I cannot find the code on the document. . If the barcode would return a signature, I do not understand why it (...)

Hi Marcin, as I mentioned, I don't use this functionality. I had the time to look at the system this time and as far as I understand the field "Custom barcodes template" would be available once you create a SDK plugin. Unfortunately I haven't found any documentation and based on the example I'm assuming that you have to provide a regular expression. This won't help you with your signature.

(...) to my workflow. At the point in time the files are created by the 3rd part system my workflow is not yet running so i cannot attach an instance identifier to the files which would be needed to use a hotfolder scenario. Any tips would be much appreciated. Cheers Pasquale

(...) Hi Pasquale, I think you could still use the hotfolder functionality. Maybe create a simple workflow with just a start and end step which would get all the documents from the folder - one workflow per document (Start new workflow without conversion to pdf). This way you have all the documents in Webcon. Next, when you start the workflow to which you want to attach those documents, just use the Add attac (...)

(...) Hi Martin Thanks for your input but working with a hotfolder is really not the way to go here based on the amount of files which have to be gathered, we are currently planning to write an SDK to get the CSV Files and then also merge and transform them to Excel for better readability. Seems much less hassle than dealing with up to 200 new workflow instances per day.

Hi, VSB has developed a special SDK action for this (subject to a fee) This allows files to be easily attached and also detached as part of a process. Source and target folders can be stored configuratively. Just get in touch if you are interested.

(...) g barcodes include: Having a PDF document or a paper document and scanning its barcode to relate it with an existing workflow instance. Scanning the barcode on an attachment added to the hotfolder to start a workflow automatically. An example of barcode use would be the contract conclusion process.  To process the contracts prepared by the contractor in WEBCON BPS, you may need (...)

(...) attachments with a printed barcode to the appropriate instance based on ta scan. To do this, you need to configure the Hot-Folder service, for more information see -> https://howto.webcon.com/hotfolder-adding-scanned-files-to-process/ . After setting the Hot-Folder and the registration point, create a workflow – e.g. Mathematics test:     On the exit of the (...)

(...) ata, such as: Registered workflow instances Workflow attachments Process definitions Database definitions Set substitutions Workflow service configuration System configuration (e.g. hotfolders, HotMailBoxes, OCR AI Projects) All permission settings regarding WEBCON BPS (access to instances, workflows, processes etc.) License information Translations WEBCON BPS Portal presentation (...)

(...) e are two services (old and new), the roles should be replaced with the new service, and the old one should be removed.    12. Changing the server in data sources connections and hotfolders and HotMailBoxes in Designer Studio If connections to the old SQL instance are configured in the system, change their configuration to the new instance. If some systems e.g. ERP are integrate (...)

(...) ata, such as: Registered workflow instances Workflow attachments Process definitions Database definitions Set substitutions Workflow service configuration System configuration (e.g. hotfolders, HotMailBoxes, OCR AI Projects) All permission settings regarding WEBCON BPS (access to instances, workflows, processes etc.) License information Translations WEBCON BPS Portal presentation (...)

(...) ent version of the attachment. If the checkbox is not selected, the action will be executed on the attachment version before the modification. This option is especially important for HotMailBoxes and hotfolders if the “Add a barcode” action is defined at the start step. If the "Execution outside the transaction" field is unchecked, the system will try to execute the action on attachme (...)

(...) ckly search for the file. The user starts the workflow which can be related e.g. with a specific document or folder, and prints the barcode. Then the file is scanned and in PDF format is sent to hotfolder, and based on the sticker code is placed in the related instance. At the next step, the text layer is applied to this attachment so that you can search for it later. The search is based on the SO (...)