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(...) ow, adding a button is analogous to adding a new automation:   After adding the button, configuring automation and visibility, the newly created button will appear in the menu when the workflow instance is in edit mode.   If you need to configure many automations, and thus add multiple Menu buttons, a drop-down list called User actions containing all user-defined buttons is automatica (...)

(...) ns, it is not recommended to use this type of source as a dictionary for the Dropdown list.   As previously mentioned, an appropriate form has been prepared for the process. One of the workflow instance fields is a Choice field named “Participant”  fed with the newly configured data source “Most current user profiles”‚, set as a Popup search window ƒ:   The Ad (...)

(...) lements based on barcodes in attachments” A workflow named “Agreement” is created where a .pdf document containing an agreement is generated. The document includes a barcode of a workflow instance in which it was created. Once a client sends an e-mail containing such an agreement, its scan along with client’s signatures is added to a workflow instance of such an agreement. Each .pdf atta (...)

(...) WEBCON BPS is to exchange written information between system users and perform related tasks, such as reading, updating or modifying data on a form. Documentation in the workflow consists not only of workflow instance s and filled out forms, but also files with various extensions (e.g. .docx, .txt, .xls, .pptx, .pdf, .png.) added to the instance as attachments. This article describes how to present and group fil (...)

(...) Analysis node is an expanded version of the previously available Insights node. The change affected not only the node’s name, but also its contents – as before, users will find Suggested workflow instance s here, as well as information about possible Anomalies. However, a brand-new Analytics option has been added here, together with a subnode called Overview. Altered side menu structure in Porta (...)

(...) actions After enabling the public link functionality in the process settings, the user gains access to the three sharing actions belonging to the “Privileges and sharing” group: Share workflow instance , Share task, and Stop sharing. The actions can be embedded in: process automations (the “System settings” button → the “Automations” node in the selection tree), (...)

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction At the core of WEBCON BPS, a business process management platform, lies the principle of continuous improvement. The latest version, 2023 R1, introduces an innovative feature that allows users to submit requests for changes in applications and processes. This functionality is designed to gather infor

Applies to version: 2023.1.x and above; author: Grzegorz Straś   Introduction Performance indicators are a new feature available in the Configuration node of each Process. These indicators function similarly to the existing Analysis feature, but offer far more freedom to customize how they are calculated. Instead of focusing on the completion time of tasks in one specific step,

Applies to version: 2023.1.x and above; authors: Marcin Kapusta, Krystyna Gawryał   Introduction The newly released version of WEBCON BPS (2023.1.x) enables containerization of the system components. Thanks to this, it possible to use Docker images provided for WEBCON BPS Portal, BPS Workflow Service, and Search Server (Solr) and run these modules in containers. Containerization

Applies to version: 2023 R1 and above; author: Łukasz Maciaszkiewicz   Introduction The logic behind the execution of tasks by service is a multi-faceted and complex issue. When planning tasks, application designers are often unaware of the mechanisms and rules used by the service. To fill this gap, this article describes the elements affecting the sequence in which the service exec

(...) Applies to version: 2019.1.x and above; authors: Wojciech Mleczko, Krystyna Gawryał   Introduction WEBCON BPS supports barcodes as a method of identifying documents and workflow instance s. Using barcodes allows to automate the process of scanning and registering paper documents. Stickers with barcodes simplify archiving documents, and based on barcode labels it is possible to quickly find the right (...)

(...) search results   The table consists of the following columns: Select (checkbox column) – used for selecting the search result(s) that we want to process Link – leads to workflow instance (if the search result belongs to the dictionary based on a WEBCON BPS process) Field name – displays the Form field names in which the searched values were found (in this case name and surnam (...)

(...) y the rules editor’s autocomplete feature as shown below:   While not explicitly necessary, you may well wish to something like list of the choices each task assignee made to the workflow instance ’s Comments field. You can do this by adding an automation to the On entry event of the Workflow Control step. It needs one Change value of single field action configured to set the value of the (...)

(...) The authorization session lasts 5 minutes by default, but this value can be changed globally for the environment. During the session, the end user may go any number of times through any path (on any workflow instance ) for which this authorization mode is set. When the authorization session expires, a new authorization is necessary, Always require – each path transition requires authorization. In this mod (...)

(...) erman, so the organizers want to make the materials provided to participants more linguistically consistent.   Configuration The survey is made available to the course participants as a workflow instance that is configured using the Choice list and the Rating scale survey fields. Fig. 1. The original language version of the survey for training participants Choice list If you go to the (...)

(...) he rule operation by means of the FOR EACH ROW operator). Similar to the first rule mentioned earlier, the target form field is specified in the block of the rule.   QR code starting a workflow instance and redirecting to an instance QR codes can also streamline and facilitate starting and opening particular workflow instance s. After receiving and scanning a generated QR code, the user can immedi (...)

Hi everyone, does anyone has an idea, how to create a timeout for existing instances? The workflow waits in a system step until the date of the timeout execution is reached. Unfortunately the insert condition was wrong, so all instances will wait there forever. One option would be to define an invisible path, which leads to the same step to trigger the timeout again. I don't like this approach.

(...) I have the challenge to read form fields of a pdf document and store them in the workflow instance . The idea is, to implement an sdk custom action, where I am able to configure a mapping between the pdf form fields and fields of the workflow instance . The ideal solution is having two columns in a dynamic grid (similar as in the image attached), where i am able to add as many rows as i need. One to define a nam (...)

I'm banging my head on the wall... I'm sure there is an easy solution but can't figure it out at the moment. I would like to prevent users entering duplicate values in a field when starting a new workflow and I don't want to use the Instance Number to achieve that. I have a process ABC with field WFD_AttText1. How do I prevent the user to enter a value that already exists in the field WFD_AttTex

(...) Hello, I need to find a way to automatically delete some workflow instance s. I know that we can use the Archive workflow instance action, but it doesn't work. In the reports menu, we have a section named "Archive workflow instance s queue", I found all my instances there, but I need a way to delete them all automatically