Knowledge Base

WEBCON BPS provides tools for visual modification of the end user interface that goes with your system, like customizing the Portal interface theme to match your company’s colors, or inserting your own logo. In version 2020.1.3.277, the application color can now be selected from a color picker, instead of a list of predefined colors – so that finding a color that matches your company color scheme should not be a problem. To change the application color, go to the WEBCON BPS Designer Studio, enter the selected application and select the “General” tab.

Digitally signing attachments ensures the integrity and authenticity of approved documents and improves the entire approval process. This is especially important now when more and more businesses are choosing to allow remote work lyand have little time to adapt their procedures to the new model. From version 2020, the ability of making the electronic signatures in WEBCON BPS has been enhanced with SDK – dedicated plugins enabling integration with the electronic signature providers: AdobeSign, Autenti, DocuSign, Skribble. Thanks to the integration with these solutions, not only can WEBCON BPS users sign/approve the workflow attachments, but also any person to whom the document will be sent can do so aswell.

To personalize your WEBCON BPS Portal appearance you can change the logo and color scheme of the user interface.. The global system administrator has the ability to modify these elements of the site. This article describes how to add logo to Portal – and replace the WEBCON logo in the top left corner. In the previous versions of the system, setting a custom logo required copying the graphic file to the server and providing a link to it in the site settings. In 2020.1.3. there is the ability to add the graphic file directly from a file on your computer.

When building your business proces, there is the ability of adding a logo, picture, or other image decoration to the form – the simplest way to this is by using the “Picture” form field. WEBCON BPS Portal gives the ability to calculate the value of the picture in real time (without the need to save the document).Thanks to correctly configured form rules, you can easily manipulate pictures. This will help you to organize reports and increase the transparency of the presented data.

When designing processes and individual workflows in WEBCON BPS, it is good to know how data is stored in the tables, what are the relations between them and how the particular information is displayed on the form. The WFElementDetails table contains all rows from the item list including user input and system data. Each row is uniquely identified by using the unique ID (DET_ID). Each form field in WEBCON BPS has its unique ID assigned – it allows you to configure workflows with Item list types of form fields.

When designing processes and individual workflows in WEBCON BPS, it is good to know how data is stored in the tables, what are the relations between them and how the particular information is displayed on the form. The WFElements table contains data about all instances (forms) in the system. They store both system data and form field values defined in the processes. Each workflow instance is identified by a unique ID (WFD_ID).

WEBCON BPS Standalone is what we call an installation of the system that operates without SharePoint. It was already possible to synchronize groups and individual users into the system by using the designated Portal interface. In version 2020.1.3., a new functionality for managing BPS groups and users has been added to supplement this process. The “Synchronization mode” parameter defines whether the action is to wait for the synchronization process to complete. Both synchronization modes are described in the context help in the system under the “F1” button.

Keyboard shortcuts are a tool that can greatly enhance your working experience. WEBCON BPS Designer Studio gives you the ability to access some functions by using the keys. This article describes what combinations are available, where they can be used and what they are responsible for. Many of the actions that can be performed by clicking on an element in WEBCON BPS Designer Studio with the right mouse button, have a keyboard shortcut assigned. The shortcut information can be found in the right part of the selection window.

The term “Related processes” refers to processes that interact with an application, but whose definition is originally in a different application. This feature can be useful in situations where you need to use the same process across multiple applications – once created in one application, it can be linked and used as a related process in others. Being in a different application does not exclude it from being used in presentation elements – related processes can be referenced in presentation configuration like any native process.

When creating support for business processes in WEBCON BPS, it is important to remember that even the simplest workflow with a minimum number of steps and form fields will be reflected in the database – all of its instances and settings are represented in the content database – which is the main place of the system’s operation. There are also “virtual tables” automatically created by the system – called SQL views – that contain data from the linked tables.