Knowledge Base

During document processing, it is important to check the correctness of the entered data – mostly to make sure that an incorrect value doesn’t cause issues further down the workflow. WEBCON BPS gives access to multiple avenues of form validation: RegEx, ‘Validate form’ action, and the one we will be taking a closer look at– setting up a form rule on the path. This article describes the use of this functionality. Embedding the correctness rule on the workflow path is a convenient and fast way to verify fields. In addition, it simply limits calling the rule to a specific place of the workflow. Verifying the correctness of the entered data allows you to avoid mistakes and therefore spend less time correcting them.

When working with WEBCON BPS applications, there are often situations when a user wants to find a specific instance. For this purpose, they will use the search engine or try to find the necessary information using reports on the application’s site. The WEBCON BPS interface works quickly, but by opening the full page form of each instance individually, only to discover that it isn’t the one they are looking for, is a waste of time. The situation looks similar when you have the form containing hyperlinks to another workflow e.g. previous employee’s vacation requests.

Workflow class systems allow you to automation of many processes existing in the company. WEBCON BPS Portal gives us many tools that help to manage the processes. One of the examples is to generate the certificates for employees who successfully ended a given training. This article describes how to create and program such a process and hot to generate a certificate and send them by e-mail. Certificate generation process is a great example of how big variety of enterprise activities can be automated. While training for two participants seems like a piece of cake, lets think about manual sending certificates to hundreds of users or more.

In WEBCON BPS processes are divided into stages named as workflow steps. Each stage has tasks – collection of actions which need to be performed for the form to easily move to the next step. Assigning tasks makes sense if the user can fill the necessary data and send form to the next step in a short time. However there are situations where tasks are assigned and instead of improving the work, they unnecessarily complicate it. A good example are processes whose specification requires for a form field to remain in a single step for a long time. One of the most popular is a stocktaking process of the provided assets. Based on it, a difference between assigning task and providing privileges to modify will be explained.

A new WEBCON BPS 2020.1.3.213 version introduces many changes as well as a new way of operating mobile applications. After downloading the new version of the app to devices and updating the WEBCON BPS environment, the mobile applications will be launched in the new mode. The refreshed interface view helps introduce new users the mobile solution. Just like the browser version of WEBCON BPS, the mobile version is updated immediately and the mobile solution is ready to use parallel to the browser version..

Translation of process and application configuration elements is a standard functionality of WEBCON BPS. One such element is the humble e-mail notification – this article describes how to configure multilingual e-mail templates and shows examples of their use. A language selected by a user is saved in the database when the users perform the action (going through the transition path) in any application. If the configuration does not allow users to change the interface language, the e-mail notifications will be sent in the language in which the application is presented.

In addition to the commercially licensed versions of the WEBCON BPS platform, WEBCON offers a free, fully functional, and non-time limited version named WEBCON BPS Express. This version is only limited by the database size of 10 GB. When a company decides to buy a commercial license for WEBCON BPS, they may upgrade the Express license to the Enterprise license. Because the activation data for the Express version is generated based on the e-mail address of the person who registered the license, and the the Enterprise version (commercial version) activation data is generated based on the company acronym – you must first deactivate the Express license, and then activate the Enterprise license using the new activation data.

You can use picker fields on your forms to allow the user to choose data for a form field. This article presents all the types of available picker fields in WEBCON BPS and shows how you can configure them using a real business scenario.

There are various reasons why companies implement electronic document workflow software. One of the most important is the need to automate the processes. One example of such automation processes is the use of the serial correspondence which generates documents based on the specific template in which the fields and values can be changed. These values can be loaded from an external data source. The topic will be discussed based on a business case in which you want to collect payments from contractors for unpaid invoices. For each of the contractors, a request for a payment document will be generated with information on the amount and invoice number that has not been paid.

When designing MODERN forms for WEBCON BPS Portal, it is important to take into consideration what the end user is expected to do on the form and how to make sure they do it correctly. A user should be able to discern what value should be entered into what field. In addition to thematically grouping form fields, you can also add tooltips with instructions next to field labels. Thanks totooltips on the form, a user has the ability to learn more about the form they are currently working on . In WEBCON BPS, such tooltips can be found both on form fields and on transition path buttons.