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One of the many novelties introduced in WEBCON BPS 2019 is a refreshed look and an alternative form display mode – Modern mode. Form display method can be set independently for each process. It makes migration of processes implemented in previous WEBCON BPS versions much easier and helps to manage which content should be presented in the new way. WEBCON BPS 2019 provides a refined (but familiar!) experience in visual, ergonomic, and performance departments. Forms that were implemented in previous versions of WEBCON BPS can be presented in the ‘Classic’ SharePoint mode, as well as embedded in WEBCON BPS Portal in Modern mode.

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The BPS user list in the System settings is where the system stores all information about users. The AD cache was replaced with the BPS user list, but the AD and AAD are still the preferred methods for managing user data. The BPS users list will now combine users synchronized from the AD or AAD with those from external authentication providers, into one universal cache of all users of the system. The BPS user list serves as the base for granting privileges to view and access the system. The BPS user list also contains data of the company structure.

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WEBCON BPS is a great tool to create and use constant values. There are two types of constants: Global and Process. This article presents configuration and practical use of both of them.

Global constant – this constant is visible across the whole system. It is frequently used when the value is present in many processes and its change happens in all these places into the same values. It allows to adjust the value returned by the type of the used environment (DEV/TEST/PROD) and its configuration happens in “System settings” tab.

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SharePoint server allows authenticating users based on Claims add-on. It also allows authenticating users based on different authentication providers which you trust but are managed externally.

This article describes external provider configuration which will be Azure Active Directory from SharePoint Server 2019 (it is an analogous configuration for SharePoint Server 2016).

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One of the most important development changes in WEBCON BPS platform in version 2019 is the introduction of a new presentation layer for the user – WEBCON BPS Portal. To complement this functionality, in environments working on the MS SharePoint platform, you can display WEBCON BPS Portal presentation elements directly on SharePoint websites using dedicated Web Parts: WEBCON Modern Web Parts. WEBCON Modern Web Parts is one of the platform’s installation components, it is in the default package for every installation type.

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WEBCON BPS 2019 introduces the concept of applications – defined as logically connected business processes that share a presentation layer. This helps to create applications for specific needs in a comprehensive manner. Introducing this new approach in organizing processes also meant that changes needed to be made in the export/import mechanism. The following article presents the new features in the Export-Import mechanism, and how it treats applications.

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Sometimes it’s needed to check at which stage of the process our subordinates are in currently. In this case, it is convenient to use the existing business entity structure. It allows us to extend the supervisor’s control over the tasks of their subordinates. For this functionality to be available you must define the source of the data structure of the company. In case it’s missing, an Active Directory domain will work instead. Using the business entity structure provides the superior with an overview, control, and the option to take over the tasks of his subordinates. This solution allows the work in the process to become more efficient.

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The Choice field” form field is used for selecting a value from a set list of choices (either predefined, or loaded from a data source). Until now, there were two ways of selecting these values: from a drop-down menu (default) and through a separate “SharePoint picker” pop-up window (this option allows multiple values to be selected). Version 8.3 adds a new option to the list of Choice field behaviors: Autocomplete.

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The Google Map form field allows us to place a map on the form with point marked on it. There is a limit however, to 3 such form fields per process.

The Advanced configuration of the Google Map field contains 3 variants. The point on the map can be set based on:

Coordinates – Enter the latitude and longitude divided by a “#” sign.
Address – Enter the address of where you want the mark to be placed.
Address (dynamic) – Use an SQL query, which will return an address, which will be marked on the map.

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WEBCON BPS allows you to specify substitutions for users, which may be defined:
1) Globally – substituting person may perform the substituted person's tasks in all processes with the substitution option turned on.
2) Per process – substitution(s) can be defined per process. It is possible to indicate few substitutes for one user depending on the process in which they have tasks to perform.

The substitute is given a task in the form of substitution for the workflow instances with the active tasks and a possibility to modify them. Permissions are not being substituted. If the user has permissions to modify an instance but they do not have any tasks there, the system will not provide analogical permissions for the substitute.

Substitutions for the historic tasks (tasks already active at the moment of substitution start) are created by the workflow service according to schedule. For new tasks, substitution is created at the moment of assignment.

Starting with BPS version 2019, you can define substitutions on your Portal.

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