Knowledge Base

The form is the basic element of the workflow process. Thanks to it, users have insight to information included in attributes or attachments, they work on them entering new information/ modifying previous ones. For users to communicate with the system, they need to get a suitable interface. This article shows the concept of “Field matrix” – a mechanism responsible for presentation of data from the system. In the second part, information about detailed Form field configuration was attached and configuration of over saving of matrix configuration was discussed. The ability of managing the visibility, editability and requiredness of form fields in WEBCON BPS has been provided to cover the possible business needs of the form. The matrix of form fields and functionalities available on the described tabs enable the advanced configuration and dynamic forms.

This article describes one of the possible methods of publishing the content of the WEBCON BPS platform on the generally accessible Internet, maintaining the physical separation of the server hosting the platform. The use of firewalls and Reverse Proxy provides a security buffer in the case of e.g. DDoS attacks. Reverse Proxy acts as a physical buffer that filters external traffic, and takes on the possible effects of external attacks. Thanks to this solution, the server located in the internal network do not feel (or feels minimal) the effects of the potential attacks.

From version 2020.1.3.321 there is the ability of defining additional http headers returned in responses from the web server. This functionality can be used e.g. to increase the level of security of WEBCON BPS Portal. This is especially important when BPS Portal is publicly available on the Internet. To define headers, go to WEBCON BPS Designer Studio -> System settings -> Global parameters. The presented example is only the presentation of the possibilities of the new WEBCON BPS functionality. The configuration is not a model for the used configuration – it should be adjusted individually to the needs and recommendations of administrators.

One of the functionalities significantly extending the potential of WEBCON BPS is the possibility of using the REST API interface. This article describes how to configure a data source based on information returned by the external services that provide their API. An example of using a REST data source can be a “Contractors” data source – connecting the source from an external system can keep the data up-to-date. Another example is the use of API provided by WEBCON BPS to display a data table based on a report from the Portal. The use of REST data sources may cause a break in the operation of the service prevents the use of the form.

One of the functionalities in WEBCON BPS system is the ability of using the REST API interface. API is the basic method of data exchange between two systems and it is often used both to download data and transfer it from WEBCON BPS to other applications (e.g. data transfer to the vacation system). For more information about examples of using API see Examples of using REST API. This article describes the “Invoke REST Web service” action that allows you to use external services that provide their API. The simple workflow has been created that will return additional information about a business entity (such as KRS number or address) based on the NIP number.

This article describes the JavaScript functions that are available for item lists in the HTML form field configuration. In some situations, there is the ability of defining the number of records on the list and saving a result to the appropriate field. To do this, you can use the HTML form field. WEBCON BPS offers many functions available with HTML form fields that can be used for the item lists. In addition to the custom appearance, the use of such a control creates many interesting options for preparing a more dynamic and intuitive form.

Apart from standard options for adding users to the system, such as synchronization with AD or/and AAD, WEBCON BPS allows you to manually add a user. All users added in this way can log in to the system via BPS Auth., be granted privileges, and can be assigned tasks in the system. To save time, you can use the ability of adding more users from an Excel file. To add users, prepare an Excel file based on the defined template. This template can be downloaded from WEBCON BPS Designer Studio – go to the System settings tab -> BPS users list and click the Download template button. The system will download the Excel file with the defined columns in user data that should be entered.

Every installation of WEBCON BPS is unique, and may face certain challenges not covered here. Therefore, this document should be treated a general set of guidelines and not universal dogma. The scenario presented here was tested and used to deSharePointize our Support Portal http://support. webcon.com.

HTML form fields are available since WEBCON BPS 2020.1.3. version - they allow you to use all HTML language tags. After adding a new HTML form field, enter the code in the “Advanced configuration” section. In the “Values” section, all JavaScript functions are available in the configuration window. Not all are visible at once. Some of them appear when the new form field they refer to will be added to the process. For example, if you do not have any form field group on the form, their functions will not be available for selection. The JavaScript functions for HTML form fields mentioned in the article are not the only ones, but only the most basic ones offered by WEBCON BPS. They allow you to easily and quickly control what is displaying on the form. It is also worth noting that adding such buttons makes the form look much more readable and transparent.

In WEBCON BPS data stored e.g. in the external database can be retrieved and displayed by: defining data connection and SQL query, creating a data source and using filters. This article describes both approaches to use data in WEBCON BPS, differences between them, and problems of their configuration. The article uses data provided by EMSI, Economic Modeling Specialists Inc. that contains information on the change in the employment structure in UK cities in 2011 and 2014, broken down by industry. The selected datasheet that contains over 1300 records, has been imported to the UK_JOB_CHANGE database (created and configured for this article).