Knowledge Base

Keyboard shortcuts are a tool that can greatly enhance your working experience. WEBCON BPS Designer Studio gives you the ability to access some functions by using the keys. This article describes what combinations are available, where they can be used and what they are responsible for. Many of the actions that can be performed by clicking on an element in WEBCON BPS Designer Studio with the right mouse button, have a keyboard shortcut assigned. The shortcut information can be found in the right part of the selection window.

The term “Related processes” refers to processes that interact with an application, but whose definition is originally in a different application. This feature can be useful in situations where you need to use the same process across multiple applications – once created in one application, it can be linked and used as a related process in others. Being in a different application does not exclude it from being used in presentation elements – related processes can be referenced in presentation configuration like any native process.

When creating support for business processes in WEBCON BPS, it is important to remember that even the simplest workflow with a minimum number of steps and form fields will be reflected in the database – all of its instances and settings are represented in the content database – which is the main place of the system’s operation. There are also “virtual tables” automatically created by the system – called SQL views – that contain data from the linked tables.

Various ways to make form fields more transparent and legible. The following article lists several ideas on how to customize the appearance of your form fields. Including:
- Groups and how to arrange fields horizontally (side-by-side)
- Multiple lines of text and append mode
- Rating scale and questionnaire
- CSS

Privileges are an integral part of the WEBCON BPS system – defining what each user (or group of users) can see in an application and to what extent they can participate in the system. Privileges can be scaled and applied globally, per application, per process and even per specific form type. The global parameters allow you to grant selected users the global administration or read-only privileges on all existing processes. To do this, go to the “System settings” tab and then, in the “Global parameters” section select the “Global privileges” option.

During document processing, it is important to check the correctness of the entered data – mostly to make sure that an incorrect value doesn’t cause issues further down the workflow. WEBCON BPS gives access to multiple avenues of form validation: RegEx, ‘Validate form’ action, and the one we will be taking a closer look at– setting up a form rule on the path. This article describes the use of this functionality. Embedding the correctness rule on the workflow path is a convenient and fast way to verify fields. In addition, it simply limits calling the rule to a specific place of the workflow. Verifying the correctness of the entered data allows you to avoid mistakes and therefore spend less time correcting them.

When working with WEBCON BPS applications, there are often situations when a user wants to find a specific instance. For this purpose, they will use the search engine or try to find the necessary information using reports on the application’s site. The WEBCON BPS interface works quickly, but by opening the full page form of each instance individually, only to discover that it isn’t the one they are looking for, is a waste of time. The situation looks similar when you have the form containing hyperlinks to another workflow e.g. previous employee’s vacation requests.

Workflow class systems allow you to automation of many processes existing in the company. WEBCON BPS Portal gives us many tools that help to manage the processes. One of the examples is to generate the certificates for employees who successfully ended a given training. This article describes how to create and program such a process and hot to generate a certificate and send them by e-mail. Certificate generation process is a great example of how big variety of enterprise activities can be automated. While training for two participants seems like a piece of cake, lets think about manual sending certificates to hundreds of users or more.

In WEBCON BPS processes are divided into stages named as workflow steps. Each stage has tasks – collection of actions which need to be performed for the form to easily move to the next step. Assigning tasks makes sense if the user can fill the necessary data and send form to the next step in a short time. However there are situations where tasks are assigned and instead of improving the work, they unnecessarily complicate it. A good example are processes whose specification requires for a form field to remain in a single step for a long time. One of the most popular is a stocktaking process of the provided assets. Based on it, a difference between assigning task and providing privileges to modify will be explained.

A new WEBCON BPS 2020.1.3.213 version introduces many changes as well as a new way of operating mobile applications. After downloading the new version of the app to devices and updating the WEBCON BPS environment, the mobile applications will be launched in the new mode. The refreshed interface view helps introduce new users the mobile solution. Just like the browser version of WEBCON BPS, the mobile version is updated immediately and the mobile solution is ready to use parallel to the browser version..