General

One of the built-in WEBCON BPS functionalities is the ability to create a vacation process. This process can be generated by using the absence process wizard – you can also present the vacation requests on the Gantt chart. The data needed to create the vacation process is loaded from the typed data source. But when the history of absences is not defined, the data will be loaded from the vacation process. It presents the submitted vacation requests – you can decide that the requests from the selected workflow step will be loaded to the chart, e.g. from the step where the requests approved by the supervisor are stored.

In WEBCON BPS a frequently used function is to generate automatic documents based on DOCX or HTML templates. This article explains how to change the current document template that has been created in the process of document templates. Using the system process that creates a document templates library allows you to easily update the existing printout templates. All you have to do is assign the privileges to a specific user and they can manage their own templates.

If the organization uses the single-on with ADFS and we want the authentication process in the WEBCON BPS application to be “transparent/invisible?” for users or we want to make the application available to users outside the domain – there is an option to register WEBCON BPS Portal in ADFS and enable such authentication. The user has the ability of selecting the method of authentication. If the Azure Active Directory and WEBCON BPS Auth authentication providers are activated in WEBCON BPS, additional buttons will appear here.

WEBCON BPS applications can be made available in several different languages. Users who use Portal and can select one of them – currently six languages are available: Polish (pl-PL), English (en-US), German (de-DE), French (fr-FR), Italian (it-IT), Russian (ru-RU). There is also the ability to create own translation for language which is not available on the list by using WEBCON BPS Translator at https://bpstranslator.webcon.com. With this method, you can turn off any number of languages and leave only the ones you want your users to select.

In WEBCON BPS 2020, a new method of creating translations for data values in picker fields has been added. To simplify the process of translation, you can use data source columns. To create a data source for translation, you can use the functionality of dictionary processes. First create a Dictionary Process from the wizard in Designer Studio. By default, the dictionary process has only three form fields – let’s add additional fields for storing various translations: Name PL, Name EN, Name DE.

The article describes how to install the ABBYY FineReader 11 component. FineReader is a program for converting scanned documents and PDF files into data on the form. It is a cornerstone of the OCR feature in WEBCON BPS. It is also responsible for generating a text layer on the attachments in workflows. Before starting the installation process, creating a folder called “ABBYY” in the WEBCON BPS installation folder is necessary. The next step is to download the ABBYY FineReader 11 component – go to the SUPPORT panel and in the “Client” tab open the “WEBCON BPS 2019” folder or just click here.

In WEBCON BPS 2020, the OCR verification view is now also available on MODERN forms. It allows you to enable AI mechanisms in StandAlone installations. The new OCR verification view introduces several additional functionalities (for the MODERN form) such as: copying several words (blocks of text) into the choice, number, and text fields, form rules that allow you to display/hide the “OCR Train” button and the designation of the learning buttons is “remembered” until the learning OCR action is triggered.

In WEBCON BPS 2020, two new standard reports – Anomalies and Suggested are available in the “Insights” section, which allow you to quickly find important information in your processes. The Suggested report shows instances that can be the most important for the user. These instances are designated based on the date of the last modification and the modifying person. In the report we find all instances which have been assigned to the user and have been modified by the user. he shorter time since the last modification on a given instance, the higher it will appear in the report. The Suggested report is automatically created and does not require any additional configuration.

WEBCON BPS Designer Studio allows to create documentation for each created process. Complete documentation consists of two files in DOCX format which includes text description of the process and of an XLSX file with form field matrix. Access to the documentation generation is granted via context menu of the process (right-click on a process in the Studio) by Ctrl + D shortcut or by the tools taskbar in the Studio. Described functionality is a huge help in post-implementation reality. Knowing that processes evolve and fit the changes happening within the company, also “Description” section needs to be updated. Even short information will suffice – the person who initiates the change and its number.

Substitutions are described in great detail in the following article http://howto.webcon.com/substitutions-in-webcon-bps/. The issues it raises are still valid and this article only describes an additional functionality which was introduced in WEBCON BPS Designer Studio 2019. The biggest innovation is the method of defining substitutions – through Portal and not by using WebPart as it was in previous system versions. Managing substitutions is available on the Portal without the need to configure an additional website element.