Knowledge Base

Translation Tool is the unofficial tool that allows you to translate WEBCON BPS configuration elements. Currently, it is not being developed because it is stable and functional – is compatible with the system from version 2019.1.x. Using Translation Tool you can export descriptions of all configuration elements instead of completing translations directly in the application in WEBCON BPS Designer Studio.

Workflow control (Branch) allows to redirect a workflow instance along a selected path. With the help of the workflow control step, we can among other things: set the logic of skipping steps, assign a task to other people, (e.g. in the case of approval) or withhold instances in step until the conditions are met.

In WEBCON BPS it is possible to search the contents of PDF attachments containing text using the ABBYY FineReader program. FineReader converts scanned documents and PDF files into editable form, and it is responsible for generating a text layer on attachments in workflows. This allows users to easily convert documents as well as search files. The article describes how you can configure the process of searching for documents based on two exemplary workflows. The “Add a text layer” action also supports .jpg and .png files. Graphic files are converted to PDF format, and then the text layer is applied. The effectiveness of such an operation depends on the quality of the image file. Searching in the content of files is also possible for .txt and .docx formats.

The article presents how to expand the WEBCON BPS installation with new application servers to easily support the higher load and increase the availability and reliability of WEBCON BPS applications. Each subsequent WEBCON BPS application server requires an appropriate license. The WEBCON BPS Search Server component is an exception. The existing WEBCON BPS environment consists of two servers: application server working as BPS Portal, BPS Service, BPS Search Server, and SQL Server dedicated to WEBCON BPS applications - to ensure high availability, the instance should support this functionality.

Version 2021 has introduced a new feature for the environments in which there are many different people creating and modifying applications and processes. Now, you can define dedicated connections and data sources for your applications which should simplify the administration work. You will also avoid situations in which a person using a data source in one application modifies it without knowing that it may affect another application that also uses the same source.

Form rules for attachments in WEBCON BPS allow you to receive information about attachments added to the workflow instances, without the need to know the WFDataAttachments table structure and to use SQL queries. Form rules operating on attachments increase the wide range of form rules available for use in WEBCON BPS and allow for easier retrieval of information about attachments from the form level, without the need to know the WFDataAttachmets table, which stores information about attachments. Rules will be presented using the “Change value of single field” action which has been configured for each rule separately.

The ability to generate documents is one of the most frequently used actions in WEBCON BPS. By defining one template, e.g. a contract, using Microsoft Word, we can then use it to quickly generate contract documents.  In multilingual environments, it is possible to generate documents in multiple languages, where the template is replaced with the appropriate language automatically, without user intervention.

Electronic documents often contain barcodes that allow you to find the appropriate document in the system using a barcode scanner. The “Read a barcode” action is used to decrypt information saved in the barcode and transfer it to the WEBCON BPS form. The action supports a wide range of numeric and alphanumerical barcode standards such as Code 128, EAN-13, QR Code, UPC-E. The “Read a barcode” action allows you to read the barcode content from the attachment added to the process instance and enter it on the form. The wide range of barcode standards supported by the action makes it a universal tool.

This article describes the “Read data from an Excel file” action that allows you to import data from an Excel file to the form. It can be especially useful when the process requires entering many slightly different documents – thanks to this, you can quickly complete fields on the WEBCON BPS form. It also can be used when you do not want to create accounts and give access to internal company resources to external people. We have created the simple “Leave requests” workflow with the “Read data from an Excel file” action. It allows an employee (who temporarily does not have access to the company’s intranet) to submit a leave request.

Information about instances registered in WEBCON BPS is stored in the MS SQL database, and in Apache Solr indexes (allows for a quick search). While the system is running, activities such as registering a new instance, following a path, or saving an instance generate entries in the queue of elements to be saved in Solr. The WebCon WorkFlow Service is responsible for sending data to Apache Solr, which processes the queue of elements for indexing. The “SOLR indexer queue” report is available in the 'Reports' section in WEBCON BPS Designer Studio.