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In WEBCON BPS version 2020, the support for digital signatures has been enhanced by preparing plugins (SDK – Software development kit) that enable digital signing of documents. The following article describes the process of signing documents by using Skribble software. Signing documents does not require an account on the Skribble platform or in WEBCON BPS (except for the QES standard). It is a good practice to store the Skribble connection parameters in global or application constants so that they may be easily used across multiple configurations, according to the example table below.

The following article is an extension of the Lunchtime article – see: Lunchtime application. The “Lunchtime” application has been enhanced with dictionary processes that allow you to pay for meals with money previously paid into your personal account. Extending the “Lunchtime” app with the pre-paid function is a good solution for people who want to avoid paying for the delivered food every time. It is also a great convenience for the person who manages such a workflow. The pre-paid solution can also be applied to other workflows in the company. Wherever there is an employee’s account and some form of regular deposits – the traditional way of paying can be replaced with a pre-paid.

When creating the configurable e-mail templates there is the option to add fields from the form. This article describes how to add an item list and SQL data table fields. To enter these types of fields in the template is needed: basic knowledge of HTML language (specifically building tables) and a process that contains an item list and a data table. After defining these types of fields on the form, create the “Send a custom email” action that contains the HTML code creating a table with data from the form.By using HTML knowledge you can create configurable e-mail according to your needs. This functionality allows you to control how data on the item lists and data tables will be displayed on the form.

Nesting business rules in the form rules allow you to refer to data contained in Active Directory or external data sources. This extends the functionality of form rules and allows you to use data outside the form when defining the process logic. By using the business rules, you can create a condition that defines a certain group of users for which the form rule should be executed. By using the function in the “Users” section, you can enter a list of users or groups from Active Directory or defined BPS groups.

In the latest version of WEBCON BPS, the report coloring has been enhanced for additional functionalities (a description of the basic report coloring modes can be found here). There is the ability to go through a path without having to view the specific instance – just click on a properly configured cell. This configuration also allows you to set the cell style, as well as special display functions. An example that presents the advanced functionality of reports coloring is the process of listing stored products (e.g. bicycle models). Each workflow instance represents a warehouse with the serial numbers of its products.

The MODERN form allows users to view attachments without having to download them. You can preview an attachment in two ways – in the preview window and on the form. This option is available in the most popular web browsers such as Google Chrome, Opera and Firefox, and can be supported by various file formats (e.g. .xlsx, .docx, .pdf, .png). This article describes the functionality of the attachment preview directly on the form. WEBCON BPS allows you to view the attachment in the form. Thanks to this there is the option to work on the form simultaneously with an open preview of the attachment.

WEBCON BPS Portal is a platform that is the central point of the system for end users and contains all information about available applications. One of the advantages of the Portal is the standardization and consistency of the interface between multiple applications. It serves as an application platform for the users, giving them easy access to business applications they need. Also, it helps the people who configure processes, significantly reducing the time of their preparation. This article describes one of the standard elements of the Portal – the “Suggested dashboards and reports” widget.

Data export from the Data table form field of the MODERN form is a useful functionality that has been added to version 2020.1.1. This option makes it easier to access and work on data stored in WEBCON BPS. The ability to export is available in the advanced configuration of the Data table form field – select the “Allow Excel export” option. The export of data table form field is a simple functionality to configure and use that can facilitate access to data and work on it, as well as reporting and presentation of lists (e.g. orders).

Task assignment

The application allows you to assign tasks to the appropriate groups – each group contains a list of employees responsible for the specified tasks. For example, by assigning a task to the appropriate group based on the category, you can improve task support by the support department. In the process, the maximum number of tasks for one employee has been defined. When all employees in the group have a maximum number of tasks (defined for the process), the next one go to the queue (the system step) and wait for one of the employees to complete their task.

The data table form field allows you to display data in the form of a table with defined columns. This data can be provided from any data source defined in WEBCON BPS Designer Studio. This article describes the configuration and data relations based on the “Employee’s report” form field in the “Expense report” application template. The data table form field can be very useful in applications that have several related workflows and there is a need to display data from other workflows on one form – juxtaposing a plethora of useful data on one page. The possibility of using any SQL source as a data source in the form field allows you to build forms that integrate information from many different databases.