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sorting attachment

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Hi, I have a question from users at my company. We use WEBCON BPS PORTAL Version: 2025.2.1.259. Is it possible to sort attachments at the individual user level (not the entire process) and save these settings so that after exiting a case, attachments remain according to the user's individual preferences? Currently, attachments are sorted by date added throughout the system, but some users need alphabetical sorting with the option to change the attachment name.

[solved] Urgent Question Regarding Content Visibility

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Hello! How can I prevent, in Webcon, that despite the existing permission structure, all users are able to see and receive suggestions for all instances in the applications they have access to via "Analysis" -> "Suggestions" at the top level (see screenshot)?

Issue: Activities still running, Activity MailBoxes is still running for database Ids: 8

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Hello everyone, Has anyone encountered an issue with processing the HotMailBox? I have a mailbox that occasionally gets stuck, and the only way to resolve it seems to be restarting the Webcon Workflow Service. It appears that Webcon attempts to import an email but gets stuck in the process and never completes it. Any tips or suggestions would be highly appreciated. Thanks, Martin

API Definitions running mode - Actions on a workflow instance

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Hi everybody, According to the documentation (2025 R2), there should be a running mode for API Definitions (User Defined API) called “Actions on a workflow instance” which, depending on the selected action, allows using PATCH requests: https://docs.webcon.com/docs/2025R2/Studio/Process/APIDefinition/#2-running-mode However, in my 2025 R2 environment I can only see these running modes: • Run automation • Get data from data source • Get data from element instance The tooltip in D (...)

Excel Templates: Standard Layout and Report-Specific Templates

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Hi everyone, I’m looking to work with a blank Excel template that already includes a basic layout, for example a logo in the top right corner. In addition, I’m wondering whether it’s possible to maintain both a general standard template and specific templates for certain report types (such as monthly or analysis reports). I’d be interested to hear how you handle this in practice and which approaches have proven useful. Thanks in advance for your input!

Delete attachments with binary data

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Hi everyone! Is there a standardized way to remove binary data from the ATF_Value column in attachments? This column displays values like 0x[…] whenever an attachment exists on the form. However, when we delete the attachment manually, the binary data is still visible because it’s stored in the element’s history logs. When I use the Delete attachments action with the options “all” and “delete attachments and all historical binary data”, it correctly removes the attachments and clears th (...)

White Screen After Login

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Hi everyone, we are currently experiencing an issue with our WEBCON BPS Portal (version 2024.1.1.217). After logging in, the portal does not load correctly for some selected users — instead, they only see a completely white screen. No error message is displayed, and the page never finishes loading. Additional details: Authentication method: Active Directory (AD) Occurs for only some users who attempt to log in Clearing browser cache/cookies does not help Different browsers sho (...)

Public Forms

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Hi, Do you have any ideas about possibilities to extend functionality in public forms and allow sending attachments? Has anyone already tried doing this and confirmed that it’s possible? https://community.webcon.com/posts/post/application-and-configuration-of-public-forms/529/4 Best Regards

Restricting domains of mail recipients

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Hello, is there a way to restrict the domains to which e-mail notifications can be sent? For example, I would like to establish a rule so that e-mails are sent only to addresses within my domain (@my_company.com). So, even if I enter an external email address in the configuration, it won't be sent to that user. Moreover, do you know whether data from test emails is stored in the database? (I am referring to the 'Send test email' function within the 'send a custom email' configuration.)? Be (...)

Changing field label

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Hi all! Maybe this question has already been asked. Is it possible to change the label of a field without hacking the DOM with Javascript? I found no built-in function to do this. We have some different form types using the same field, but it has some slightly different meaning dependent on the form type, so we thought we just change the title of the field. Any ideas? Thanks in advance & best regards, Nik

Ways to update Info panel

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Hi, is there a way to update two fields in the info panel, shown in the screenshot below ? I'm running a 'Start workflow(SQL)' action and it seems that I can only overwite the author, but that still wouldn't work because values is not obtained thorugh sql, but applied.

How to remove attachment description with an update attachment action

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Hi, maybe I'm just overlooking the obvious, but I can't remove the description of an attachment. I don't want to set it to a space character because this would still show the description HTML element which takes up space in the UI. I've used the "Update attachment" action, ticked the bock to change the description and tried: - Setting no value in the description field - Assign a local parameter with the following value assignment -- No value, didn't change the description -- Empty, (...)

UI Fabrics Icons URL is not working anymore

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Dear Community, If you've encountered issues accessing https://uifabricicons.azurewebsites.net, it's not a bug - it was locked. This site is intended for internal use only (restricted to Microsoft employees?). Source: https://github.com/microsoft/fluentui/discussions/35051#discussioncomment-14286716 Fortunately, there's an alternative you can use to browse Fluent UI icons: https://developer.microsoft.com/en-us/fluentui#/styles/web/icons While I can't guarantee long-term availability or (...)

Linking two reports via URL parameter

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Hey everyone, I have two reports — one for Vessels and another for Shipments. On the Shipments report, I’ve set a URL filter like this: VESSEL_CODE = vesselCode Now I’d like to link these two together. Basically, I want to add a column on the Vessels report that links directly to the Shipments report, automatically filtered by the vessel’s code (using the URL parameter). Ideally, the solution should also work when exporting/importing the process between test and production environmen (...)

Oracle DB connection setup in WEBCON BPS

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Hi everyone, I’m trying to set up a connection from WEBCON BPS (2025 R2) to an Oracle database, but the documentation I found is quite limited. It only shows fields like user, password, and service name, but there’s nothing about host, port, a full connection string, or any driver requirements. Apologies if I missed something obvious — maybe the documentation is out there and I just couldn't find it. So my questions are: How exactly does WEBCON connect to an Oracle database? Do I need to ins (...)

Issue with UPN Change Affecting Record and Report Visibility

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Hello! We recently had an issue where the UserPrincipalName (UPN) of Active Directory users was changed, which is causing problems with Webcon. The system uses the UserPrincipalName in the ‘CreatedBy’ field to track who created each instance. As a result, users can no longer see the instances they created before their UPN was changed. One way to fix this is by manually updating the CreatedBy field for each record, but this is very time-consuming. Additionally, users can't see their previousl (...)

Parameters in javascript form rules

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Hello everyone, I have a JavaScript form rule with parameters that lives in a script tag in an HTML form field. And I have the issue that I can't figure out what button combination I need to press or where to click to edit the parameters. With business rules, it's in a context menu, but within the expression editor on the HTML field, I can't figure it out. And I could not find anything on the forum or documentation. I'd appreciate any advice.

[solved] Return images in base64 without access to WFAttachmentfiles

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Hi, I'm writing this post to verify, that I didn't overlooked an option. Situation: I have a data table to get the data of subworkflows and the base 64 encoded values of their attached images. This data table is used to create a word document. The standard SQL connection uses the bps_user which neither can read data from a separate database nor is the user allowed to read the attachment file table: "The SELECT permission was denied on the object 'WFAttachmentFiles', database 'BPS_1f6af (...)

triggering alert on save

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hey, i'm trying to create an alert notification in case some of the dates are not matching in the form. main problem is that i cannot use form rule(Alert) in the automation, as it would need to be triggered on menu action 'Upon instance saving..'. is there any way around this ?

Form Field and Form Type descriptions

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Hi everyone, I have two questions regarding the description feature of Form Fields, which is typically shown via the small info icon (the little “i”) on mouse-over. 1. Form Field description visibility and placement In one of my forms, I’m using a large input field, and the info icon appears very small and all the way to the right. It’s barely visible and often overlooked by users. Ideally, I’d like to have the icon closer to the field label, or make it larger or more noticeable. Altern (...)