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Thank you very much! Yes, that was indeed the issue. I've increased it to 6 GB.

The thing is, I don't see this number decreasing significantly over the past few days. There are around 800k items with `Status = ProcessingPending` and `Priority = 5`, and the count is decreasing by about 40k per day. :(

What would you suggest I do? Should I run a clear and reindex process, or reindex the entire database?

Hi,


I’ve been using pandoc for converting docx to md. Works really well even with images.

https://jadennl.github.io/pandocwordtutorial/docs/docxtomd.html


Best regards,
Daniel

Hi,

Documents generation using a kind.of a batch job was also my idea since some time and I am happy to hear the good news from WEBCON experts that an API will be available for that. However, I would see some extension to the documentation generation to make Markdown format available apart from DOCX, XLSX. We try to use WEBCON process documentation as one of data sources for Gemini Notebooks RAG tool to query it using LLM. This works fine, however DOCX documents are heavy what makes Gemini replies take longer. It will work much faster if plain-text markdown / mermaid format is available. I can admit that it is possible to achieve "quasi" vibe code results or very detailed analysis for change requests using this simple approach.

Of course, MCP could help here, but we would need to develop a tool to consume it.

Hi Maria,
check the SOLR log first:
X:\Program Files\WEBCON\WEBCON BPS Search Server\Search Cluster\Solr\server\logs\solr.log
are there any entries about out of memory?
You can check the memory usage in SOLR admin panel:
http://localhost:8983/solr/#/ - section Dashboard, JVM Memory on the right side. Default is 2GB, you can extend it to eg. 4GB by editing X:\Program Files\WEBCON\WEBCON BPS Search Server\WebCon.BPSSearchService.exe.config if the culprit is lack of heap memory.

Hi everyone,

We are experiencing issues with search in WEBCON BPS Portal.
Search Everywhere is not working properly also..

When checking the SOLR indexer queue report, we noticed a large number of entries (>500k). One of them has the following description:

Index activity - save existing instance

The last error is: HTTP 500 – Error reading collection properties
Root cause: org.apache.zookeeper.KeeperException$SessionExpiredException
The error references the following ZooKeeper path: /collections/BPS_Activities/collectionprops.json

Could you please provide a step-by-step troubleshooting guide? Specifically, what should I check first, where exactly should I look, and what should I verify at each step to identify the root cause?

Hello,

We are currently using WEBCON BPS 2026.2.4.193 and have noticed a number of changes related to form locking and concurrent editing behavior compared to previous versions.

I would like to ask whether these changes are expected and intentional, or whether some fixes are planned in upcoming releases.

For example, we occasionally receive messages indicating that the workflow item has been refreshed or modified by another user/session, even though there is no active parallel editing of the form by another person.

We are also using the "work on behalf of" (delegation) functionality extensively for testing purposes, and this is where we have observed the most unexpected behavior.

Some examples:

I open and edit a form while working on behalf of another employee. After being inactive for 2-3 minutes, I receive an error indicating that the workflow item is being edited by the user on whose behalf I am working, even though I am the only person editing the form.

If I alternate between working under my own account and working on behalf of another user on the same workflow item, the lock is sometimes not released correctly. In some cases, it can take several minutes (even more than 10 minutes) before the item becomes available again.

While working on behalf of another user, I sometimes receive a message stating that the form is being edited by my own account, although I am not simultaneously editing the item in a separate session.

Has anyone else experienced similar issues after upgrading to WEBCON BPS 2026?

Are there any documented changes in the locking mechanism, session handling, or concurrent editing logic that could explain this behavior?

Any insights or experiences would be greatly appreciated.

Thank you.

Hi,
yes, I already use the initialize function on field value change, and that part works as expected.
The problem occurs when opening a new workflow instance. To configure the data source, filter and column mapping for the item list, initialization has to be set to “On first step” (or “On every step”).
On initial form load, WEBCON evaluates/queries the configured data source even though the Customer/Group ID is still empty. Adding a condition such as WHERE '{Customer/Group ID}' != '' does not prevent the data source itself from being queried – it only results in no matching rows.
In my case the data source accesses an external system and the query itself takes about 10 seconds, so this causes an unnecessary delay when opening a new workflow.
What I am looking for is a way to not query the initialization data source at all when the filter value is empty, while still keeping the initialization configuration so I can trigger initialize later via the OnChange form rule.

Hi
To trigger a initialization, you can use the `initialize` function when the field value changes (the "Style and behavior" tab)

Have you tried adding a condition like WHERE 'xxxx' != '' ?
(where `xxxx` is your `Customer/Group ID` from the form fields)

I have an item list that is initialized from a data source and filtered by a form field (Customer/Group ID).
The problem is that when a new workflow instance is opened, this field is initially empty. Nevertheless, the item list initialization queries the data source. In my case this is a relatively slow external data source, causing an unnecessary delay of about 10 seconds.
What I actually need is:
- No data source query while the filter field is empty
- OnChange of the Customer/Group ID, initialize the item list
- The item list must store a snapshot, so a Data Table is not an option
For normal data source usage there are options to avoid querying on empty values, but I couldn't find anything similar for item list initialization.
Has anyone found a way to prevent the initial data source call, while still allowing the item list to be initialized later on demand?

I have WebCon version 2023 R3. I also have OCR in English and Polish, which I use in other processes via ABBYY FineReader Engine 11, and I now want to process documents in Chinese, but I cannot see an option to select Chinese within the step. How do I use OCR with Chinese in Webcon 2023?